Field Auditor

DGS Office of External Affairs; Indianapolis (IN); On-site; USD 47,899 - 58,544; Full time

Benefits offered by this job

Three medical plan options

Wellness Rewards Program

Deferred compensation account

Education Reimbursement Program

Job summary

The State of Indiana is looking for a Regulatory Compliance Monitor at the Indiana Criminal Justice Institute. This role involves compliance monitoring of state and federal grant funds, conducting audits, and preparing audit reports. Candidates need strong accounting skills and effective communication abilities.

Key benefits include medical plans, a wellness rewards program, and generous leave policies. Salary traditionally begins at $53,222, potentially commensurate with experience, making this an excellent opportunity for impactful career growth.

Qualifications

• Knowledge of basic principles of accounting such as GAAP.
• Ability to communicate effectively with various stakeholders.
• Knowledge of Indiana Code relevant to job duties.
• Dependability, attention to detail, and time management skills.

Responsibilities

• Conduct audit procedures and tests of financial statements.
• Prepare reports presenting audit findings.
• Track approvals for requisitions and modifications to purchase orders.
• Provide assistance to vendor inquiries.

Skills

Accounting principles

Effective communication

Research skills

Computer programs utilization

Problem solving

Analytical skills

Education

Baccalaureate degree in accounting or finance

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Criminal Justice Institute (ICJI)

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. The institute develops long-range strategies for the effective administration of Indiana's criminal and juvenile justice systems and administers state and federal funds to carry out these strategies. Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum.

Role Overview

Serves as a regulatory compliance monitor concerning recipients of state and federal grant funds that are administered by the Indiana Criminal Justice Institute. Recipients of grant funds from the Indiana Criminal Justice Institute are subject to monitoring requirements to ensure compliance with the federal and/or state laws, rules, and regulations that govern each grant. Compliance monitoring is conducted via desk review and on-site monitoring. Incumbent is responsible for applying accounting, auditing, and/or investigative principles, theories, standards and techniques in order to plan and perform fiscal and programmatic compliance monitoring to ensure compliance with state and federal laws and regulations.

Salary Statement

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

A Day in the Life

The essential functions of this role are as follows:

• Primarily reports to the Indiana Government Center South on a daily basis.
• Conduct audit procedures and tests of governmental units’ financial statements on annual schedule.
• Prepare reports presenting audit findings for submission to supervisor and agency.
• Communicate with staff of governmental unit under audit concerning issues such as procedures, technical interpretations, and results of audit.
• Track approvals for requisitions within assigned funds and grant funds.
• Track approved request modifications to purchase orders to relieve encumbrances/pre-encumbrances in funds.
• Create annual spending plan, biennial budget request and biweekly year-end forecasting.
• Provide a fiscal/programmatic review of all contracts initiated, amended, or extended within funds.
• Provide assistance to vendor inquiries with assistance from other fiscal staff.
• Perform related duties as assigned.
• Essential functions of this position require travel on most workdays to inspect, audit, examine, survey, or investigate clients, customers, or other regulated entities and write reports at those sites.
• Employee reports to the agency’s office for meetings or events.
• Number and timing of work hours may vary daily or weekly to accommodate operational needs and staffing concerns at the client’s or customer’s worksite, minimize expenditures for repeated visits to complete the work, and allocate resources to complete assigned work effectively.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Knowledge of basic principles of accounting such as the Generally Accepted Accounting Principles (GAAP) typically attained by baccalaureate degree in accounting or finance.
• Ability to communicate effectively with stakeholders, facility personnel, and persons from various levels of government and management.
• Knowledge of and ability to research Indiana Code relevant to job duties.
• Travel is required to facilities and locations being audited. All travel will be within driving distance within the state of Indiana. Overnight stays will be required periodically.
• Effective utilization of computer programs such as Microsoft Excel, Outlook, and Word.
• Dependability, attention to detail, good time management and multi-tasking skills.
• Flexibility and adaptability to respond quickly to issues and needs.
• Excellent verbal and written communication skills.
• Excellent problem solving and analytical skills.
• Ability to accurately review, track and analyze financial data.
• Ability to understand and write reports, data collection and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, grants, records and financial reports.

A degree is not required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].