Grant Coordinator

Amarillo College; Amarillo (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Amarillo College seeks a Grant Coordinator to manage grant-funded projects, ensuring compliance with federal, state, and institutional requirements. You will support grants administration, monitor timelines and budgets, and maintain accurate documentation across Cayuse and related systems.

The role emphasizes cross-department collaboration with project directors and external stakeholders, maintaining records, preparing reports, and upholding high standards of accuracy and confidentiality.

Qualifications

• Associate degree required with relevant fields specified.
• Preferred: Bachelor's degree in Business/Accounting/Public Administration or related field.
• Minimum: one year in administrative, project coordination, compliance, budgeting or grants-related work.
• Experience with grant administration and compliance is advantageous.

Responsibilities

• Coordinate and support administration of grant-funded projects for regulatory compliance.
• Provide administrative and operational support to the Grants Office and project teams.
• Assist directors and personnel with grant activities and objectives.
• Monitor grant activities, timelines, deliverables, and reporting requirements.
• Assist with grant budgets by monitoring expenditures and alignment with approvals.
• Prepare and maintain grant documentation, files, and supporting materials.
• Prepare reports for funding agencies and internal stakeholders.
• Maintain grant records using Cayuse and other systems.
• Collaborate with departments to support grant-funded projects and compliance.
• Support grant program activities, events, trainings, and communications.

Skills

Grant administration

Compliance practices

Budgeting principles

Project coordination

Organizational skills

Record-keeping

Documentation management

Communication skills

Multi-project management

Microsoft Office

Grant management software

Collaboration

Independence

Adaptability

Education

Associate Degree in Business Administration, Accounting, Finance, Public Administration, Project Management, Higher Education, Communications, or related field

Bachelor's Degree preferred

Tools

Cayuse

Colleague

Microsoft Office

Job description

At Amarillo College, our mission is: Transforming our community and economy through learning, innovation, and achievement. Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Grant Coordinator who will be all-in on our mission and who supports the administration, coordination, and compliance of grant-funded projects to ensure adherence to federal, state, local, and institutional requirements. This position serves as a key resource for grant project teams by providing operational, budgetary, and compliance support throughout the grant lifecycle. The Grant Coordinator collaborates with internal departments, project directors, and external stakeholders to promote effective grant management, maintain accurate records, monitor grant activities and expenditures, and support the successful implementation of grant-funded initiatives.

This position requires strong organizational, analytical, and communication skills, as well as the ability to manage multiple projects simultaneously while exercising sound judgment and maintaining compliance with applicable regulations and funding requirements.

EDUCATION

Required: Associate Degree in Business Administration, Accounting, Finance, Public Administration, Project Management, Higher Education, Communications, or a related field.

Preferred: Bachelor's Degree in Business Administration, Accounting, Finance, Public Administration, Project Management, Higher Education, Communications, or a related field.

EXPERIENCE

Required: One (1) year of administrative, project coordination, compliance, accounting, budgeting, grants management, or related experience.

Preferred:

• Two (2) or more years of experience in grant administration, compliance, project coordination, or a related field.
• Experience in a non-profit, educational, governmental, or grant-funded environment.
• Experience with federal and state grant regulations and compliance requirements.

• Coordinate and support the administration of grant-funded projects to ensure compliance with federal, state, local, and institutional requirements.
• Provide comprehensive administrative and operational support to the Grants Office and grant project teams.
• Assist project directors and grant personnel with the implementation of grant-funded activities and project objectives.
• Monitor grant activities, timelines, deliverables, and reporting requirements to support successful project completion.
• Assist with grant project budgets by monitoring expenditures, reviewing budget activity, and helping ensure spending aligns with approved grant objectives and funding requirements.
• Prepare, organize, maintain, and monitor grant documentation, correspondence, files, records, and supporting materials.
• Assist in the preparation, review, and submission of financial, programmatic, and compliance reports for funding agencies and internal stakeholders.
• Maintain accurate and up-to-date grant records utilizing grant management systems such as Cayuse and other institutional systems.
• Collaborate with departments across the College to support grant-funded projects and ensure compliance with grant requirements.
• Assist with grant program activities, events, meetings, trainings, and other project-related initiatives as needed.
• Develop, organize, and distribute grant-related resources, training materials, and communications to support project teams and compliance efforts.
• Assist the Grants Office with the development, implementation, and continuous improvement of grant administration processes, procedures, and compliance practices.

• Support internal and external grant monitoring activities, audits, and reviews by gathering and organizing required documentation.
• Coordinate grant-related meetings, prepare agendas and materials, document meeting minutes, and follow up on assigned action items.
• Assist in communicating grant requirements, updates, deadlines, and compliance expectations to project teams and other stakeholders.
• Serve as a resource to grant project personnel regarding grant procedures, documentation requirements, and administrative processes.
• Provide administrative support for all grant-funded projects as assigned.
• Perform other work-related duties as required.

• Knowledge of grant administration, compliance practices, budgeting principles, and project coordination.
• Knowledge of federal, state, local, and institutional regulations related to grant funding and compliance.
• Strong organizational, record-keeping, and documentation management skills.
• Ability to interpret and apply grant guidelines, regulations, and policies.
• Ability to monitor budgets, track expenditures, and prepare grant-related reports.
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Proficiency in grant management software, database systems, and Microsoft Office applications.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with employees, project directors, funding agencies, and external partners.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Ability to adapt to changing regulations, grant requirements, and institutional priorities.

Salary

Amarillo College follows a lag pay strategy, with starting offers typically between the minimum and midpoint of the pay grade, rarely reaching the maximum to support long-term growth within each position.

Pay grade 11 Amarillo College Pay Grades (salary is determined by Human Resources based on education, work experience and internal comparisons).

Physical Demands

While performing the duties of this position, the employee is frequently required to travel between offices, buildings, and campus locations. The employee must be able to occasionally lift, carry, push, pull, and/or move office supplies, files, records, and equipment up to twenty-five (25) pounds as needed.

Working Conditions

Must be willing to work a flexible schedule, including occasional evenings, weekends, holidays, and special events as needed to support grant activities, reporting deadlines, and institutional priorities.

Work Environment

This position operates in a professional office environment and routinely utilizes standard office equipment, including computers, phones, printers, scanners, and presentation technology. Work requires frequent interaction with employees, project directors, funding agencies, and external stakeholders and may involve managing multiple projects, deadlines, and priorities simultaneously. Software commonly used includes Microsoft Office, Colleague, Cayuse, and other grant management and educational applications. Work may occasionally be performed outside the office with minimal supervision.