Grant Coordination Clerk (Limited Term)

Los Rios Community College District; Folsom (CA); On-site; USD 38,000 - 47,000; Full time

Job summary

Los Rios Community College District is seeking a detail‑oriented clerical assistant to support categorically funded programs. Under supervision, you will perform a wide range of office tasks to maintain grant records and ensure adherence to grant guidelines and reporting requirements.

This position is limited term and funded by federal or state grants; you may handle enrollment data, invoices, communications, and coordination of meetings and travel as needed.

Qualifications

• Two years of clerical experience directly related to the duties.
• One year of college level business and clerical coursework may substitute for up to one year of the required experience.
• Equity‑minded focus and sensitivity to diverse backgrounds in a college environment.
• Education must be from an accredited institution.

Responsibilities

• Follow policies and develop procedures for grant guidelines to ensure alignment with grant objectives.
• Compile data for grant reports according to state, federal, district and grant specifications and guidelines.
• Develop accounts, new line items, and object codes according to grant objectives, guidelines and specifications.
• Maintain grant fiscal accounts and budget expenses; copy, sort, and track demographic and financial data for grant records.
• Develop spreadsheets for forecasting, fund allocation, analyzing and tracking of all grant expenses and allocations.
• Draft, review, analyze, and track data for records, reports, and publications for the District and external agencies.
• Coordinate staff appointments and meetings, travel arrangements and contracts related to program activities.

Skills

Clerical experience

Data entry

Attention to detail

Organizational skills

Education

One year of college coursework

Education must be from accredited institution

Tools

Spreadsheet software

Job description

Position Summary

Under supervision, perform a wide variety of difficult and responsible clerical tasks related to the overall operation of categorically funded programs.

This position is 100% categorically funded (funded by federal or state grants). Categorical funded positions are for a limited term, see beginning and ending dates in this job posting. When the funding ends, the District may eliminate this position due to the lack of funding. If that happens, the District will provide notices to all affected employees explaining their rights under the Board Policy, Collective Bargaining Agreement, and Education Code. Please also see Frequently Asked Questions regarding this process.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Typical Duties

Follow policies and develop procedures for grant guidelines to ensure alignment with grant objectives; compile data for grant reports according to State, Federal, District and grant specifications and guidelines; develop accounts, new line items, and object codes according to grant objectives, guidelines and specifications; maintain grant fiscal accounts and budget expenses; copy, sort, and track demographic and financial data and District information for grant records; develop spreadsheets for forecasting, fund allocation, analyzing and tracking of all grant expenses and allocations; draft, review, analyze, and track data for records, reports, and publications, and prepare appropriate reports for District and external agencies as required/requested; review files, records, internet sources, and other documents to obtain information to respond to requests regarding relevant programs and curriculum, and communicate with customers, employees, and other individuals to disseminate or explain information; compile and maintain financial, student, client, and administrative records, and verify information in databases for all office transactions; provide coordination for marketing programs needed to maintain high visibility; organize and/or coordinate committee work and meetings, travel, and hotel arrangements and contracts; complete and coordinate staff appointments and schedules meeting rooms for staff and students; schedule reservations and/or collect fees for appropriate seminars/functions, and coordinate arrangements for program activities, such as those of trainers, consultants and/or facilities; handle a variety of administrative tasks such as completing purchase requisitions, travel authorization forms, Employment Service Agreements, Tentative Class Schedules, budget and journal entries, and limited purchase orders; order materials, supplies, and services, and complete related records and reports; operate and perform minor repairs to office machines, and provide training for office staff; answer telephones, E-mail, office correspondence, and requests, deliver messages and vital correspondence, and runs errands; process and distribute e-mail, packages, and other materials; complete and mail contracts, policies, invoices, or checks; compose letters and other correspondence; collect, process and deposit checks; performs related duties as assigned.

Minimum Qualifications

EXPERIENCE: Two years of clerical experience directly related to the duties of the position.

EDUCATION: One year of college level business and clerical course work may be substituted for up to one year of the required experience.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

( Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. EducationRequirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.