Grant & Contract Coordinator - Research Administration

WWU College of Business & Economics; Bellingham, Northern (WA, KY); Hybrid; USD 53,000 - 72,000; Full time

Job summary

Western Washington University is seeking a detail-oriented grants administrator to support pre-award and post-award activities within the Office of Research and Sponsored Programs. The role advises faculty on funding opportunities, coordinates budgets, and ensures proposal compliance.

This project position ends by September 15, 2028 with potential extension; candidates should have strong analytical and communication skills, experience with federal regulations and enterprise systems, and a

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–3+ years of experience in grants management, research administration, or financial administration.
• Knowledge of federal, state, and sponsor regulations (e.g., 2 CFR 200).
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn enterprise systems.

Responsibilities

• Pre-Award Administration: Advise faculty on funding opportunities; interpret RFPs/FOAs; develop and review budgets; coordinate proposal components; ensure submission compliance.
• Post-Award Administration: Coordinate award setup; monitor expenditures; perform account reconciliation and financial analysis; provide guidance on compliance; support rebudgeting and no-cost extensions.
• Contract and Subaward Administration: Assist with subawards and contracts; ensure sponsor alignment with policies; coordinate with central offices.
• Advising, Compliance, and Collaboration: Stay updated on federal funder policies; interpret Uniform Guidance; provide training; collaborate to resolve issues.

Skills

Bachelor’s degree or equivalent

Grants management

Communication skills

Analytical skills

Ability to interpret regulations

Microsoft Office

Enterprise systems familiarity

Education

Bachelor’s degree or equivalent

Tools

Banner

Streamlyne

Workday

Job description

Western Washington University is seeking a detail-oriented grants administrator to support pre-award and post-award activities within the Office of Research and Sponsored Programs. The role advises faculty on funding opportunities, coordinates budgets, and ensures proposal compliance.

This project position ends by September 15, 2028 with potential extension; candidates should have strong analytical and communication skills, experience with federal regulations and enterprise systems, and a