Grant and Contract Administrator

Washington State University; United States; Hybrid; USD 49,000 - 73,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement plan

Deferred compensation

Training and development

Tuition waiver

Job summary

Washington State University seeks a Grant and Contract Administrator in the Office of Research to independently manage proposal submissions and award reviews, including budget reviews, contract revisions, and leading staff and faculty across the university.

This full-time role involves drafting and negotiating award and contract agreements for subrecipients, ensuring regulatory compliance and adherence to WSUPolicies, and improving research support processes.

Qualifications

• Bachelor’s degree in a field relevant to area of specialization.
• Three years Grants and Contract Administration experience.
• Excellent interpersonal and communications skills.
• Ability to think critically and use good judgment.
• Strong analytical skills.

Responsibilities

• Independently manage administration of research proposal submissions and award review.
• Review budgets and negotiate revisions to contracts.
• Lead departmental staff and faculty system-wide.
• Draft and negotiate award agreements, contract agreements, and amendments for subrecipients.

Skills

Interpersonal skills

Communication skills

Analytical skills

Critical thinking

Judgment

Education

Bachelor's degree

Master's degree

Job description

Online applications must be received before 11:59pm on: October 18, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 1138-YN_ADMINPRO - Coordinator Business Title: Grant and Contract Administrator Employee Type: Admin.

Professional Position Details:

The Opportunity: As the Grant and Contract Administrator in the Research and Support Operations department within the Office of Research you will independently manage the administration of research proposal submissions and award review, including reviewing budgets, leading departmental staff and faculty system-wide, negotiating revisions to contracts, and developing and implementing processes and procedures related to research support. You will be responsible for program results and must regularly exercise independent judgment and discretion in the area of proposal submission and award review. You are additionally responsible for ensuring that all proposals and accepted awards follow applicable regulations and WSUpolicies and procedures; ensuring that the needs and priorities of the University are met; and minimizing the risk to the University to the extent practicable. As a member of the Grant and Contracts Team, the you will also draft and negotiate award agreements, contract agreements, and their respective amendments that are issued to subrecipients under federal and non-federal grants, cooperative agreements, and contracts.

Additional Information:

Monthly Salary: $4,061.90 - $6,092.84 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Benefits:

WSU offers a comprehensive benefits package which includes

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Three (3) years Grants and Contract Administration experience. Experience may include processing, negotiating, and/or the administration of agreements with funding agencies, including but not limited to, the federal government, businesses, non-profit associations, state governments, Indian Tribes, or private philanthropic foundations or outgoing sub- award/sub-contract agreements.
• Excellent interpersonal and communications skills.
• Ability to think critically and use good judgment.
• Strong analytical skills.

Preferred Qualifications:

• A Masters or Professional degree in a related field.
• Two (2) or more years of experience in sponsored programs administration or grants and contracts administration.
• Experience with outgoing subcontract/sub-award administration.
• Demonstrated knowledge of policies governing the administration of sub-awards, grants, cooperative agreements, and contracts at educational institutions.
• Experience applying policies and procedures relating to intellectual properties administration or technology transfer within a research university setting.

About the Office of Research

Through its many offices, labs, centers, and institutes, the Office of Research leads, supports, and encourages research across every college and campus at Washington State University. The Office of Research strategically builds systems and processes that foster innovation and discovery at WSU. For more information about the great work we are doing and to view our mission and values, please visit our website linked above.

Area/College: Office of Research Department Name: Research Support and Operations

Location: Pullman, WA, with remote/hybrid work options available

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/