Grant Billing & Reporting Associate

University of Texas at Austin; Austin (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin is seeking an Administrative Associate for the Office of Sponsored Projects in Austin, TX. The role provides billing and financial reporting support to the leadership team and billing staff, aligning with contract terms and sponsor requirements.

Responsibilities include assisting with invoicing for federal, state, and private grants, maintaining documentation, and supporting data cleanup and project deadlines. Competitive benefits apply.

Qualifications

• Bachelor's degree and one year of administrative experience or high school diploma/GED plus five years of administrative experience.
• Ability to work independently and in a team environment.
• Strong deadline management and organizational skills.
• Experience with various software applications and maintaining electronic files.
• Excellent customer service and problem-solving abilities.
• Effective written and oral communication to a broad audience.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Assist with billing and reporting for grants; gather backup documentation.
• Submit invoices to sponsors per terms; outline billing terms with billers.
• Support sponsor portal maintenance and invoice submission; address errors.
• Contribute to special projects and data cleanup to meet deadlines.
• Communicate with principal investigators and departments for patent reporting.

Skills

Customer service

Organizational skills

Communication

Problem solving

Deadline management

Teamwork

Education

Bachelor's degree plus 1 year admin experience

High school diploma +5 years admin experience

Tools

Microsoft Office

Billing systems

Documentation management

Job description

The University of Texas at Austin is seeking an Administrative Associate for the Office of Sponsored Projects in Austin, TX. The role provides billing and financial reporting support to the leadership team and billing staff, aligning with contract terms and sponsor requirements.

Responsibilities include assisting with invoicing for federal, state, and private grants, maintaining documentation, and supporting data cleanup and project deadlines. Competitive benefits apply.