Grant Associate - PABU

New York City Department of Transportation; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

New York City Department of Transportation is seeking a Clerical Associate to support the Division of Sidewalk & Inspection Management (SIM) and Citywide Concrete Unit (CWC) by processing records, maintaining project data, and handling financial entries. Attention to detail and accurate data entry are essential.

The role requires a four-year high school diploma or equivalent and 1 year of clerical experience, plus typing proficiency and strong organization.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Perform a variety of clerical, administrative, and office-related duties in support of daily departmental operations.
• Process, record, verify, organize, and maintain various administrative, operational, and project related records.
• Enter and maintain project related financial information, including Personal Services (PS) and Other Than Personal Services (OTPS) costs, based on applicable source documentation.
• Data entry into in-house COM database related to CHIPS, complete MURKS for Federal Grants, and IFA projects with regards to PS & OTPS costs, and conduct costings for Vouchers based on gang sheets, community complaints & subsequent surveys done daily.
• Process and track requests related to pours, excavation, safety, saw cutting, and asphalt work.
• Handle and follow up on 311 service complaints.

Skills

Typing 100 keystrokes per minute

Education

High school diploma or equivalent

Tools

Excel

Job description

***In order to be considered for this position candidate must be serving permanently in the title of Clerical Associate, reachable on List # 3120 or filed for Exam #4129, for which proof must be provided***

The Department of Transportation's (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

The Division of Sidewalk & Inspection Management (SIM) is responsible for maintaining the city's 12,760 miles of sidewalks and approximately 162,000 pedestrian ramps. SIM is tasked with sustaining a comprehensive inspection, pedestrian ramp and sidewalk program that ensures accessibility of pedestrian ramps, streets, and sidewalks.

The Citywide Concrete Program inspects curb and sidewalk complaints from the public, identifying damaged or missing sidewalk & curbs that are pedestrian & vehicular hazards and can cause severe flooding. Citywide Concrete Unit (CWC) supports the agency s goal to enhance, rehabilitate, and maintain the City s infrastructure by acting as the agency s primary construction unit. We employ dedicated engineers, managers, support staff, laborers and adopt cost-savings and efficiency, while maintaining the highest standards of excellence and service to safety and quality.

Under supervision of the Grant Coordinator, the selected candidate will provide clerical and administrative support to ensure the accurate and efficient processing, maintenance, and reporting of departmental records and project related information. The position requires strong attention to detail, accuracy in data entry, and the ability to organize and manage information from multiple sources. Responsibilities will include but not be limited to the following: Perform a variety of clerical, administrative, and office-related duties in support of daily departmental operations. Process, record, verify, organize, and maintain various administrative, operational, and project related records. Enter and maintain project related financial information, including Personal Services (PS) and Other Than Personal Services (OTPS) costs, based on applicable source documentation. Data entry into in-house COM database related to CHIPS, complete MURKS for Federal Grants, and IFA projects with regards to PS & OTPS costs, and conduct costings for Vouchers based on gang sheets, community complaints & subsequent surveys done daily. Process and track requests related to pours, excavation, safety, saw cutting, and asphalt work. Handle and follow up on 311 service complaints.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

***In order to be considered for this position candidate must be serving permanently in the title of Clerical Associate, reachable on List # 3120 or filed for Exam #4129, for which proof must be provided***

Preference will be given to candidate with prior data entry experience and advanced Excel skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.