Grant & Contract Administrator III (remote)

University System of New Hampshire; Durham (NH); Hybrid; USD 66,000 - 119,000; Full time

Job summary

The University System of New Hampshire is seeking a Grant & Contract Administrator III to lead complex pre-award submissions from intake to final delivery. This senior role provides advanced guidance to faculty, develops budgets, and ensures compliance with sponsor and institutional policies within a hybrid/remote work setup.

Located in Durham, NH, the position supports high-volume proposals, coordinates all components of the package, and acts as a key resource for faculty and staff across

Qualifications

• Master's degree in finance or business with 3 years of related experience.
• Bachelor's degree in finance or business with 5 years of related experience.
• Strong knowledge of sponsor, government, and organization regulations including Uniform Guidance (2 CFR 200) and the Federal Acquisition Regulations.
• Excellent communication, organizational and time-management skills.
• Proficient in Excel and experience with Cayuse and Workday.
• Supervisory ability and experience guiding junior staff.

Responsibilities

• Oversee end-to-end preparation, review, and submission of complex proposals.
• Interpret sponsor guidelines and develop budgets with justifications.
• Ensure compliance with regulations and internal approvals.
• Coordinate with PIs and stakeholders across locations.
• Maintain timely submissions through sponsor portals.

Skills

Analytical skills

Regulatory knowledge

Proposal development

Budget development

Communication

Excel

Cayuse

Workday

Supervisory ability

Education

Master's degree in finance or business

Bachelor's degree in finance or business

Tools

Cayuse

Workday

Job description

As a member of the Office of Sponsored Programs Administration Pre-award Compliance team, the Grant & Contract Administrator III is a senior pre-award specialist responsible for managing complex research proposal submissions from intake through final submission. This role provides advanced guidance to faculty and staff on sponsor requirements, develops and reviews budgets, ensures full compliance with institutional and sponsor policies, and coordinates all components of the proposal package. The GCA III serves as a key resource for faculty and staff, independently handling high-volume, high-complexity submissions and ensuring timely, accurate delivery to sponsors. Please note this position is a hybrid or remote work option.

Duties/Responsibilities

Proposal Development and Submission

• Manage end-to-end preparation, review, and submission of complex proposals, including multi-PI,
• multi-institution, center-level, and limited-submission applications.
• Interpret and apply sponsor guidelines, FOAs, and institutional policies to ensure compliant and competitive submissions.
• Develop, review, and revise detailed proposal budgets, budget justifications, and supporting documentation.
• Coordinate with PIs on the required materials and resolve issues prior to submission.
• Ensure timely submission through sponsor portals (e.g., Grants.gov, Research.gov, NIH ASSIST)

Compliance and Risk Management

• Conduct comprehensive compliance reviews for all proposal components, including budget accuracy, cost principles, effort commitments, subrecipient documentation, and regulatory requirements.
• Identify and mitigate compliance risks related to sponsor terms, institutional policies, and federal regulations (e.g., Uniform Guidance, agency-specific rules).
• Ensure adherence to internal deadlines, routing procedures, and institutional approval workflows.
• Ability to interpret and apply regulations, policies, and laws related to sponsored programs within the context of the institution's goals, priorities, and practices.

Operational Excellence

• Communicate proactively and collaboratively to maintain positive, service-oriented relationships.
• Mentorship and support to junior GCA's
• Support team culture by modeling critical thinking, accountability, and collaborative problem-solving.
• Proven ability to successfully collaborate with, and gain consensus among, a diverse constituency including internal and external stakeholders, in dierent geographic locations and with sometimes distinct needs.
• Eective listening skills and ability to maintain condentiality and professionally represent the institution.

Requirements

Minimum Acceptable Education & Experience:

• Master's degree in eld related to nance or business and three years of experience in sponsored programs administration, including proposal submissions, or Bachelor's degree in eld related to nance or business and ve years of similar related experience.

Knowledge, Skills & Abilities:

• Working knowledge of sponsor, government, and organization regulations, including* Uniform Guidance (2 CFR 200) and the Federal Acquisition Regulations.
• Strong analytical skills with the ability to interpret policy, assess risk, and resolve issues independently.
• Demonstrated experience preparing and submitting proposals.
• Excellent communication, organizational and time management skills.
• Prociency in using Excel.
• Must feel comfortable working on various platforms (e.g., Cayuse, Workday).
• Supervisory ability

Preferred Qualifications:

• Certied Research Administrator

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range:

$66,480.00 - $118,860.00

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham