Grant and Contract Administration Manager

MACNY's Job Board; City of Syracuse (NY); Vor Ort; USD 70.000 - 80.000; Vollzeit

Zusammenfassung

MACNY is seeking a Grant and Contract Administration Manager to lead the administration of grants and contracts across statewide partners. The role emphasizes strategic planning and operational execution, with collaboration across departments to maximize grant deliverables.

The ideal candidate will oversee budget workbooks, ensure compliance, manage contracts, and coordinate with legal, finance, and program teams to meet grant terms and regulatory requirements.

Qualifikationen

• Proven nonprofit grant management and contract administration experience.
• Budgeting, financial reporting proficiency.
• Ability to manage multiple projects and meet deadlines.
• Excellent organizational, communication, and analytical skills.
• Solid understanding of compliance requirements for federal, state, and private funders.
• Ability to quickly learn projects and seekclarification as needed.
• Proficient with Office software and related tools.
• Strong relationship-building with internal and external partners.
• Experience working with legal entities on contracts.

Aufgaben

• Assemble internal budget workbooks and justify proposals.
• Ensure award documents meet compliance and policy standards.
• Oversee all administrative and financial aspects of awarded grants and contract performance.
• Manage contract documents such as subcontracts and amendments.
• Coordinate with program, finance, and legal teams to meet grant terms and policies.
• Analyze and resolve contract issues with applicable parties.
• Maintain records of all grant-related documents including financials.
• Track grant progress, milestones, and deliverables.

Kenntnisse

Grant management

Budgeting

Financial reporting

Project management

Organizational skills

Compliance knowledge

Microsoft Office

Adobe

Relationship building

Contract experience

Ausbildung

Bachelor’s degree in business/public administration/accounting

Tools

Microsoft Office Suite

Adobe

Jobbeschreibung

Overview

The Manufacturers Association of Central New York (MACNY) seeks a Grant and Contract Administration Manager who will manage the process of the administration of contracts, ensuring effective operational compliance, budget adherence, and successful contract project delivery for statewide partners. This role requires both strategic planning and operational execution, with close collaboration across departments to maximize grant deliverables.

Responsibilities

Supervisory Responsibilities:

• This position has no direct supervisory responsibilities.

Duties/Responsibilities

• Assemble internal budget workbooks as needed, familiar with cost estimates, and justifications for proposals.
• Ensure all award documents meet compliance and policy standards.
• Oversee all administrative and financial aspects of awarded grants, including support contract performance tracking and compliance monitoring.
• Prepare, take ownership and manage contract documents such as subcontracts, consultant agreements, and amendments.
• Coordinate with program, finance, and legal teams to ensure grant terms and organizational policies are met.
• Analyze, resolve, and execute winning solutions collaborating with applicable parties or resources for program contract issues or discrepancies.
• Maintain accurate records and catalogs of all grant-related documents, including financial details and compliance reports.
• Understand grant project progress, deliverables, and milestones in line with contract expectations.
• Manage contract discrepancies promptly with effective resolution.
• Ensure adherence to all grant agreements, MOUs, and regulatory requirements maintaining full compliance.
• Maintain professional relationships with grantmaking organizations and stakeholders.
• Provide training and guidance to staff on grant and contract management processes.
• Drive continuous improvement initiatives to increase efficiency, reduce cycle times, and enhance service delivery.
• Other duties as assigned.

Remote Position

No

Min Compensation

USD $70,000.00/Yr.

Max Compensation

USD $80,000.00/Yr.

Qualifications

Required Skills/Abilities:

• Proven experience in nonprofit grant management and contract administration.
• Strong knowledge of grant writing, budgeting, and financial reporting.
• Ability to manage multiple projects and meet deadlines.
• Excellent organizational, communication, and analytical skills.
• Solid understanding of compliance requirements for federal, state, and private funders.
• Ability to quickly learn projects and seeks clarification on project activities as needed.
• Proficient with Microsoft Office Suite and related software such as Adobe.
• Strong relationship building skills working with internal and external partners.
• Contract experience with working with legal entities.

Education and Experience:

• Bachelor’s degree in business, public administration, or accounting with 3 plus contract experience. Non-for-profit contract exp plus.
• Experience in Contract Management and delivered successful legal contract resolutions.
• Experience managing contracts using effective tracking software to accurately share data as needed.

Physical Requirements

• Working conditions are typical for an office environment.
• Prolonged periods of sitting and working on a computer.
• Office hours Monday – Friday, 8:30am – 5:00pm and have flexibility in availability to support occasional activities outside of regular business hours.
• Must be able to successfully pass a background check.
• Valid driver’s license

Company Website

https://www.macny.org/

Company Profile

The Manufacturers Association of Central New York (MACNY) is a not-for-profit 501(c)(6) association representing over 300 businesses and organizations across Central and Upstate New York. About three-quarters of MACNY’s members are industrial companies with the remaining members consisting of accounting firms, insurance agencies, law firms, financial institutions, and other service providers that support manufacturers.

MACNY members supply the region, nation, and world with a variety of products and services. Distributed across 26 counties in Central and Upstate New York, MACNY’s member companies employ over 50,000 workers.

For members and the community, MACNY’s staff provides a wide range of services, including training and leadership development, networking events, workforce development, human resources services, advocacy, energy and purchasing solutions, and organizational growth services and consulting. This portfolio is designed to provide members with the tools, information, people, and resources they need to compete in the global market.

MACNY employment practices and procedures and conditions of employment are administered without discrimination on the basis of race, color, creed, religion, sex, sexual orientation, age, marital status, national origin, ancestry, genetic characteristics, medical conditions, status as a victim of domestic violence, veteran status, special disabled veteran or disability, or non-job-related felony conviction record (or any other legally protected status) including, but not limited to, recruiting, hiring, promotion, training, compensation, benefits, retention and termination in accordance with applicable federal laws.