Program Coordinator – Outreach (KSKidsMAP)

University of Kansas Medical Center; United States; On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off and holidays

Travel opportunities (15%)

Job summary

The University of Kansas Medical Center's SOM Wichita Pediatrics is seeking a Program Coordinator – Outreach to support the Psychiatric Access Program, coordinating activities, recruitment, and communications across rural Kansas. The role ensures project tasks align with grant requirements and reports progress to the Program Manager and partners.

You will work closely with project staff, participate in planning, and support travel across Kansas up to 15% to engage clinics and providers and

Qualifications

• Two (2) years of project coordination experience.
• Experience with outreach, recruitment, stakeholder engagement, and marketing activities.
• Experience with grant-supported programs and in healthcare or public health settings.

Responsibilities

• Coordinate implementation of project activities and deliverables across multiple initiatives.
• Schedule meetings, prepare agendas, minutes and follow-up items.
• Maintain project documentation and reporting for leadership and partners.
• Support outreach, recruitment, and engagement with practices and professionals.

Education

Bachelor's degree in Public Health or related field

Tools

Microsoft Office Suite

SharePoint

Teams

Project management software

Databases

Job description

Department: SOM Wichita Pediatrics

Pediatrics-Research Position Title: Program Coordinator – Outreach (KSKidsMAP)

Job Family Group: Professional Staff

Job Description Summary

The Program Coordinator will support implementation of the Psychiatric Access Program, which aims to improve access to pediatric and perinatal mental and behavioral health services through training, consultation, outreach, and resource development for rural healthcare professionals across Kansas. The Program Coordinator will assist with day-to-day program operations and implementation activities, coordinate internal and external project communications, support outreach and recruitment efforts, and assist with project planning and tracking. This position serves as a key operational support role, ensuring project activities are completed on schedule and in alignment with grant requirements. The Program Coordinator will work closely with the Program Manager, Project Director, project partners, and participating healthcare organizations to support successful implementation of project activities.

Job Description

Job Duties

Program Operations and Implementation

Coordinate implementation of project activities and deliverables across multiple program initiatives. Schedule and coordinate internal project meetings, including preparation of agendas, meeting materials, minutes, and follow-up action items. Coordinate project communications among team members, partners, and participating organizations. Monitor project activities and identify potential barriers to implementation. Assist with development and maintenance of project policies, procedures, and operational workflows. Maintain project documentation and records in accordance with university, grant, and contract requirements. Support preparation of reports, presentations, and project updates for leadership and partners. Assist with coordination of subrecipient and partner activities. Facilitate communication and information sharing among project staff and collaborators. Coordinate logistics related to project travel, site visits, and implementation activities. Participate in quality improvement and program planning activities.

Outreach and Engagement Support

Coordinate outreach activities with participating healthcare organizations and community partners. Assist with recruitment and onboarding of participating practices and healthcare professionals. Schedule and coordinate rural clinic visits for needs assessment, recruitment, and training activities. Maintain contact databases and engagement tracking systems. Disseminate project resources, updates, and communications to project and system partners. Development of outreach materials, newsletters, promotional content, and stakeholder communications. Support advisory committee and workgroup activities as needed. Assist with identifying community resources and referral networks relevant to project goals. Disseminate program information and resources to healthcare organizations and community partners. Attend meetings, conferences, and outreach events to increase program awareness and engagement. Coordinate outreach efforts with healthcare professionals, practices, and community stakeholders. Support sustainability and expansion activities.

Work Environment

In person. Reliable transportation required; travel throughout Kansas as required to support project activities. Travel 15%.

Required Qualifications

Two (2) years of project coordination experience

Preferred Qualifications

Education Bachelor's degree in Public Health, Health Administration, Social Work, Psychology, Education, Communications, Marketing, Business Administration, Nonprofit Management, or related field Experience working in healthcare, behavioral health, public health, education, higher education, nonprofit, or community-based organizations. Experience supporting federal grant-funded projects. Experience with outreach, recruitment, stakeholder engagement, marketing, or community relations activities. Experience working with rural communities, healthcare organizations, and professional associations. Experience with project management software, databases, and tracking systems. Experience developing and maintaining project documentation, records, and tracking systems. Experience developing outreach, promotional, or educational materials using graphic design and content creation platforms such as Adobe Creative Cloud, Adobe Express, Canva, or similar software. Experience with email marketing, newsletter development, social media management, or digital communications campaigns. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams. Experience with virtual meeting platforms.

Required Documents

CV / Resume Cover letter

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular Time Type: Full time

Rate Type

Hourly Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

Pay Range: $28.20 - $38.35 Minimum $28.20 Midpoint $33.17 Maximum $38.35

The mission of the University of Kansas Medical Center

The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care.

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.

Disability Preference

Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.

Additional Links

http://policy.ku.edu/IOA/nondiscrimination https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/ https://civilrights.ku.edu/annual-security-and-fire-safety-report https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm