Senior Accounts Payable Manager

University of Kansas Medical Center; United States; On-site; USD 81,000 - 121,000; Full time

Job summary

University of Kansas Medical Center is seeking a Senior Accounts Payable Manager to lead the AP function, ensuring timely, accurate, and compliant processing of invoices and payments while maintaining strong internal controls and compliance with university policies and state guidelines.

This role collaborates with Procurement, Central Finance, and departmental professionals to support financial reporting, cash flow management, and audit requirements.

Qualifications

• Five years of progressive accounts payable or accounting experience.
• Three years supervising, training, and developing teams.
• Experience in a large, complex organizational setting.
• Experience with automated, high-volume accounts payable environments.
• Experience improving or standardizing processes through workflow tools, OCR, AI, and electronic invoicing.

Responsibilities

• Oversee all accounts payable activities including invoice and payment processing, customer service, and performance monitoring.
• Supervise, coach, and develop team of accounts payable professionals, including workload management, and performance evaluations.
• Develop, implement, and maintain policies and procedures using a risk-based approach to ensure strong internal controls and compliance with university policies and state guidelines.
• Establish, monitor, and report on service level expectations including invoice cycle times, backlog, aged invoices, and other key performance indicators.
• Review third-party reporting related to policy compliance, duplicate payments, and spend activity to identify potential control risks, unusual trends, or exceptions and coordinate follow-up as needed.
• Serve as primary point of escalation for supplier disputes, complex issues, and departmental concerns related to accounts payable.
• Manage administration of business procurement and travel credit cards including issuance of new cards, credit limits, inactivating cards and card reconciliation/payment.
• Collaborate with Procurement and other departments to improve procure-to-pay processes and ensure timely and accurate invoice processing and payment administration.
• Support Central Finance in month-end and year-end close activities related to accounts payable, including account reconciliations.
• Manage accounts payable related audit requirements.
• Complete 1099 reporting for Kansas Bridging Plan participants.
• Serve as Workday accounts payable module business owner, ensuring alignment with university needs and policies, and participating in system upgrades and enhancements.
• Develop and deliver training materials, guides, and workshops on accounts payable policies and procedures.
• Serve as a trusted business advisor to campus partners by acting as an industry expert in accounts payable best practices.

Skills

Accounts payable

Team supervision

Large organization experience

High-volume AP

Workflow tools / OCR / AI

Electronic invoicing

Education

Bachelor's degree

Tools

Workday ERP

Oracle ERP

SAP ERP

Banner

PeopleSoft

Dynamics

Job description

Department

Institutional Finance: Accounting & Financial Reporting

Position Title: Senior Accounts Payable Manager

Job Family Group: University Support Staff

Job Description Summary

The Senior Accounts Payable Manager is responsible for leading the accounts payable function, ensuring timely, accurate, and compliant processing of invoices and payments while maintaining strong internal controls and compliance with university policies and state guidelines. This role oversees accounts payable professionals, ensures payment issues are resolved, and drives process improvements to enhance efficiency and accuracy. The manager collaborates closely with Procurement, Central Finance, and departmental professionals to support financial reporting, cash flow management, and audit requirements. Success in this role requires strong leadership, analytical skills, attention to detail, and a commitment to delivering excellent customer service to both internal and external stakeholders.

Job Responsibilities

• Oversee all accounts payable activities including invoice and payment processing, customer service, and performance monitoring.


• Supervise, coach, and develop team of accounts payable professionals, including workload management, and performance evaluations.


• Develop, implement, and maintain policies and procedures using a risk‑based approach to ensure strong internal controls and compliance with university policies and state guidelines.


• Establish, monitor, and report on service level expectations including invoice cycle times, backlog, aged invoices, and other key performance indicators.


• Review third-party reporting related to policy compliance, duplicate payments, and spend activity to identify potential control risks, unusual trends, or exceptions and coordinate follow‑up as needed.


• Serve as primary point of escalation for supplier disputes, complex issues, and departmental concerns related to accounts payable.


• Manage administration of business procurement and travel credit cards including issuance of new cards, credit limits, inactivating cards and card reconciliation/payment.


• Collaborate with Procurement and other departments to improve procure-to-pay processes and ensure timely and accurate invoice processing and payment administration.


• Support Central Finance in month‑end and year‑end close activities related to accounts payable, including account reconciliations.


• Manage accounts payable related audit requirements.


• Complete 1099 reporting for Kansas Bridging Plan participants.


• Serve as Workday accounts payable module business owner, ensuring alignment with university needs and policies, and participating in system upgrades and enhancements.


• Develop and deliver training materials, guides, and workshops on accounts payable policies and procedures.


• Serve as a trusted business advisor to campus partners by acting as an industry expert in accounts payable best practices.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

• Work Experience: Five years of progressive accounts payable or accounting experience.


• Relevant education may be substituted on a year for year basis.


• Three years of experience supervising, training, and developing teams.


• Experience working in a large, complex organizational setting.


• Experience with automated, high-volume accounts payable environments.


• Experience improving or standardizing processes through workflow tools, OCR, AI, and electronic invoicing.

Preferred Qualifications

• Education: Bachelor’s degree in accounting, Finance, Business, Management, Economics, or related field.


• Work Experience: Experience applying Sarbanes‑Oxley (SOX) internal control principles or working in a SOX‑regulated or audited environment.


• Accounting knowledge: Understanding of debits and credits, general ledger accounts, accruals, and month‑end close activities.


• Financial systems: Experience with ERP systems such as Workday, Oracle, SAP, Banner, PeopleSoft, or Dynamics.

Skills

• Problem‑solving.


• Decision‑making.


• Analytical thinking.


• Accuracy.


• Detail oriented.


• Deadline management.


• Multi-tasking.


• Communication.


• Customer service.


• Collaboration.


• Microsoft Excel.


• Reconciliations.


• Data analysis.

Required Documents: Resume Cover Letter

Comprehensive Benefits Package

• Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.


• Employer-paid life insurance, long‑term disability insurance, and various additional voluntary insurance plans are available.


• Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.


• One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.


• A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

https://www.kumc.edu/human-resources/benefits.html

Employee Type: Regular Time Type: Full time Rate Type: Salary

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range: $80,600.00 - $120,900.00 Minimum $80,600.00 Midpoint $100,800.00 Maximum $120,900.00

Equal Opportunity

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.

http://policy.ku.edu/IOA/nondiscrimination

https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/

Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.

https://civilrights.ku.edu/annual-security-and-fire-safety-report

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm