Grant Administrator II - Herbert Wertheim College of Medicine

Florida International University; Miami (FL); On-site; USD 68,000 - 70,000; Full time

Job summary

Florida International University in Miami seeks a Grant Administrator II to join the Herbert Wertheim College of Medicine. You will collaborate with faculty to prepare and submit external funding proposals, ensuring required elements and deadlines are met.

You will educate the HWCOM research community through trainings, website development, and guidance. You will maintain faculty research records, manage budgets, and support compliance with regulations throughout the lifecycle of sponsored

Qualifications

• Bachelor's degree with two years of grant or contract administration experience OR CRA and two years of grant or contract administration experience OR equivalent combination of education and six years of grant or contract administration experience.
• FIU - Research Administrators Certificate Course must be completed within 3 months of hire and the CRA Prep Course within 1 year of hire.

Responsibilities

• Collaborates with faculty in the preparation and submission of proposals for external funding; reviews applications for consistency and ensures required elements and deadlines are met.
• Educates the HWCOM research community through trainings, website development and guidance dissemination.
• Maintains records of HWCOM Faculty research profiles and trainings; works with PIs, departments, and chairs to ensure compliance.

Skills

Grant administration

Budgeting

Proposal submission

Regulatory compliance

Training & guidance

PI coordination

Education

Bachelor's degree

CRA certification or CRA prep

Tools

PantherSoft

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Grant Administrator II to join our team of professionals.

Duties Include

• Collaborates with faculty in the preparation and submission of proposals for external funding; reviews applications for consistency and ensures that required elements are present and that all submission deadlines are met.
• Educates the Herbert Wertheim College of Medicine (HWCOM) research community through training's, web site development and dissemination of formal and informal guidance.
• Maintains records of all HWCOM Faculty research profiles and required trainings and works with Principal Investigators (PIs), departments, and chairs to ensure personnel engaged in research complete all necessary trainings and/or certifications within the given timeline.
• Creates and modifies budgets for external funding submissions to ensure they meet agency requirements.
• Reviews and approves all HWCOM funding submissions in PantherSoft, to confirm appropriateness of faculty effort, Finance & Administration distribution, and overall budget consistency, and prepares a funding submission summary and analysis for the Chair and the Dean before proposals are routed for their approval.
• Assists faculty in identifying funding submission opportunities from Federal, State and other funding sources.
• Liaises with the Office of Research and Economic Development (OREO) to ensure that HWCOM research is conducted ethically and in accordance with applicable regulations and guidelines.
• Oversees and prepares the distribution of monthly sponsored projects, reports, E&G departmental, PhD Program, and FIU Foundation reconciliation expense reports and budget vs actuals for approval.
• Reconciles project awards by preparing and maintaining logs to track outstanding invoices. Tracks project expenses for PI's to ensure outstanding invoices are paid prior to project close out.
• Maintains records of all grant documents for HWCOM for regulatory and auditing purposes. Analyzes and submits data for audit and other key reports in collaboration with General Counsel's Office.
• Manages budgetary exceptions and provides resolutions in a timely manner.
• Calculates effort based on National Institutes of Health (NIH) salary cap and mandatory cost share on grants. Submits allocation changes for faculty & staff. Liaises with other colleges and departments to ensure proper allocation of individuals. Prepares payroll and non -payroll transfers to ensure accuracy of committed effort per project guidelines and salary cap restrictions.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Departmental Requirements

FIU - Research Administrators Certificate Course (RACC) must be completed within 3 months of hire and the Certified Research Administrator (CRA) Prep Course must be completed within a year of hire.

Job Category

Administrative

Advertised Salary

$67,778 - $70,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Expanded Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiantive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.