Born-Digital Collections Coordinator #00220

Commonwealth of VA Careers; Richmond (VA); On-site; USD 82,000 - 100,000; Full time

Job summary

The Library of Virginia seeks a Born-Digital Collections Coordinator to lead agency-wide planning and technical management of its born-digital government and manuscript records.

As part of the Digital Initiatives & Web Services division, the ideal candidate will bring a collaborative and intellectually curious spirit to the development of the proper policies, procedures, technologies, and documentation that supports the sustainability and public access to these records.

Qualifications

• Experience with repeatable technical workflows and digital file management at scale.
• Knowledge of archival standards and public access needs.
• Strong writing, communication and interpersonal skills.
• Formal training in archives administration or information technology preferred.

Responsibilities

• Support and improve workflows to accession, process, and describe electronic records.
• Test and help select tools for scalability and reliability.
• Move content toward public availability and access.
• Support collection management and long‑term preservation planning.

Skills

Technical workflows

Digital file management

Policy development

Public access needs

Excellent writing

Independent leadership

Tools

Archive-It

ePADD

DROID

BagIt

Job description

Title: Born-Digital Collections Coordinator #00220

State Role Title: Library Specialist III

Hiring Range: Commensurate with experience up to $91,080

Pay Band: 5

Agency: The Library of Virginia

Location: The Library of Virginia

Agency Website: https://www.lva.virginia.gov

Recruitment Type: General Public - G

The Library of Virginia seeks a Born-Digital Collections Coordinator to lead agency-wide planning and technical management of its born-digital government and manuscript records. As part of the Digital Initiatives & Web Services division, the ideal candidate will bring a collaborative and intellectually curious spirit to the development of the proper policies, procedures, technologies, and documentation that supports the sustainability and public access to these records.

This role helps the Library of Virginia catch up and stay ahead on born-digital records—particularly state government records. To make this modern content accessible, we’re hiring a technical expert to strengthen how we collect, manage, preserve, and make these records available to the public.

Responsibilities include a thorough needs analysis of the current backlog of electronic records and the development of effective workflows and procedures for the transfer, accessioning, technical processing, and public access to the records. This work will be done in collaboration with archivists and librarians tasked with the appraisal and descriptive processing of the records. The person in this position will also serve as the administrator for the Library’s Archive-It web archiving collections and will participate as part of a team that manages the Library’s digital preservation system, Ex Libris’ Rosetta.

The job:

• Support and improve workflows to accession, process, and describe electronic records, especially in collaboration with the Government Records Services team
• Test and help select tools that make the work scalable and reliable
• Help move content toward public availability/access
• Support collection management and preservation planning for long-term stewardship

Even those who have never had “archivist” in their job title are encouraged to apply. The work can be done by those with experience such as:

• Digital archives / digital preservation work
• Records management (especially electronic records)
• Managing digital collections, metadata, or repositories
• IT/data roles involving repeatable workflows, file management at scale, tool evaluation, documentation, or process improvement, especially for libraries or cultural heritage organizations

Minimum Qualifications

Demonstrated experience in repeatable technical workflows, digital file management at scale, application and tool evaluation, documentation, or process improvement, preferably for libraries or cultural heritage organizations. Knowledge of legal and professional issues impacting born-digital records management, such as record authenticity and integrity. Understanding of public access needs and public service functions in archival repositories. Excellent writing, communication, and interpersonal skills required. Demonstrated ability to conduct research, analyze trends, develop and write policies and guidelines, understand and organize complex workflows and exercise a high level of independence, decisiveness, leadership, and consensus-building. Formal training or experience in archives administration and processing, born-digital records digitized collection creation and management, or information technology.

Additional Considerations

Comprehensive knowledge of records management and archival standards, practices, and procedures. Considerable knowledge of descriptive, technical, preservation, and structural metadata standards, including the Open Archival Information System (OAIS) model, PRONOM, METS, MODS, and the like; digital asset management systems and open-source technologies related to the delivery of born-digital and digitized library and archival collections; emerging standards and professional issues related to the long term management of and access to born-digital collections. Experience using various third-party and/or open source tools related to the processing, management, and preservation of born-digital records, such as Archive-It, ePADD, DROID, BitCurator, Brunnhilde, and BagIt.

Special Instructions

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to [phone]. Please include your name and the position number of the fax cover sheet. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Debbie Howe

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.