Grant Accounting Analyst: Budget & Compliance

Gateway Technical College; Village of Somers (WI); On-site; USD 42,000 - 43,000; Full time

Job summary

Gateway Technical College seeks a Grant Accounting Analyst at the Kenosha Campus to manage grant budgets, monitor expenditures, and ensure compliance with federal regulations and funder requirements. The role reports to the Accounting Manager and is full-time, non-exempt.

You will process financial transactions, track accounts and payroll allocations for grant-funded staff, and support close-out activities.

Qualifications

• Six years of experience in accounting or finance.
• Equivalent combination of education and relevant work experience.
• Experience using financial systems, databases, spreadsheet reporting tools, ERP systems, or similar platforms.

Responsibilities

• Establish and maintain grant budgets within the accounting system.
• Monitor and reconcile grant expenditures against approved budgets and funding allocations.
• Process journal entries, budget transfers, reconciliations, and grant-related financial transactions.
• Track grant-related accounts receivable, drawdowns, invoicing, and payment activity.
• Maintain payroll allocations, time-and-effort reporting, and supporting documentation for grant-funded employees.
• Prepare and reconcile financial documentation for grant close-out activities.
• Maintain accurate financial records in accordance with institutional and regulatory standards.
• Coordinate recurring grant reporting cycles, reimbursement requests, and submission timelines.
• Coordinate accounting workflows across pre-award support, active grants, and close-out activities.
• Support audit preparation and year-end accounting processes.
• Monitor financial deadlines and reporting requirements to ensure timely completion.
• Collaborate with project managers, Grants staff, Payroll, and Finance.
• Communicate financial information, reporting requirements, and budget updates.
• Provide guidance regarding documentation requirements and allowable expenditures.
• Coordinate grant budgets, expenditures, and program activities across teams.
• Support grant proposal budgets through financial analysis and planning.
• Provide financial insight that supports stewardship of grant resources.
• Improve grant accounting processes, reporting practices, and internal controls.
• Support grant development activities and institutional initiatives.
• Participate in professional development related to compliance and grant accounting.
• Perform additional duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Sponsor communication

Time management

Independent work

Tools

Excel

Job description

Gateway Technical College seeks a Grant Accounting Analyst at the Kenosha Campus to manage grant budgets, monitor expenditures, and ensure compliance with federal regulations and funder requirements. The role reports to the Accounting Manager and is full-time, non-exempt.

You will process financial transactions, track accounts and payroll allocations for grant-funded staff, and support close-out activities.