Grant Accountant

Ivy Tech Community College of Indiana; Valparaiso (IN); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Health & Wellness

Retirement plan

Tuition assistance

Paid time off

Job summary

Ivy Tech Community College, Valparaiso campus, is seeking a Grant Accountant to manage all financial activity related to grants and awards across Valparaiso and nearby campuses. The role reports to the Grant Accounting Manager and involves collaboration with the Ivy Tech Foundation and project directors.

The position requires an associate degree in accounting with 1–3 years of accounting experience, MS Office proficiency, and willingness to travel regionally.

Qualifications

• Associate degree in accounting is required.
• Bachelor’s degree in accounting, finance or related field preferred.
• 1–3 years of accounting experience required.
• Willingness to travel within service area and to Indianapolis for statewide meetings/training.
• Experience with grant budgets, accounting and reporting preferred.
• Proficient with MS Office; Workday preferred.
• Strong written and verbal communication and interpersonal skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist with development of grant budgets for assigned campuses and Ivy Tech Foundation under the Grant Accounting Manager.
• Review grant proposals for completeness and accuracy.
• Prepare pre-award grant forms following college policy.
• Track grant submissions and follow up on award status.
• Monitor grant award and gift fund balances and prepare accounting adjustments as needed.
• Prepare monthly budget reports on grant activity.

Skills

Strong written and verbal comms

Interpersonal skills

Attention to detail

Organizational skills

Education

Associate degree in accounting

Bachelor’s degree in accounting/finance or related field

Tools

Teams

Zoom

Microsoft Office

Workday

Job description

JOB DESCRIPTION: Maintain all financial activity related to federal, local, and private grants/awards applied for and received by the Valparaiso and South Bend-Elkhart Campuses. This position reports directly to the Grant Accounting Manager for the Valparaiso and South Bend-Elkhart Campuses. The position’s home campus will be in Valparaiso, Indiana Valparaiso, with minimal travel among the various campus locations (less than 10%). Location: Valparaiso Salary Range: $47,000 - $50,000

Functional Responsibilities

• Assist with the development of grant budgets for assigned campuses and the Resource Development Office / Ivy Tech Foundation under the direction of the Grant Accounting Manager.
• Assist with the review of grant proposals for completeness and accuracy.
• Prepare pre-award grant forms following college policy.
• Track grant submissions and follow up on award status.
• Assist with budgets following Indirect (F&A) Cost identification, assignment, and rate as determined by the Systems Office, as well as helping Project Directors understand why these rates are necessary.
• Identify if the grant is funded by a Private, State, Federal, or Federal pass-through sponsor and if the recipient should be the College or Foundation based on current policy.
• Routinely assist with the preparation of grant and gift forms.
• Ensure completeness of internal files, including preparation of a summary document/abstract for each grant award and gift fund (shared drive and Asana).
• Assist with managing calendar of key report dates and deadlines related to grants.
• Review grant award checklists with Project Directors / Principal Investigators (PI) and Co-PIs.
• Assist the Grant Accounting Manager with the review of programmatic and final reports.
• Closely monitor grant award and gift fund balances, including preparation and processing of any accounting adjustments needed.
• Assist with the preparation and/or distribution of monthly budget reports on grant activity.
• Work with Fixed Asset contact at each campus to ensure grant equipment purchases are appropriately identified, inventoried, and disposed of following both College policy and Sponsor requirements.
• Assist with grant closeout activities and processing, including preparation and processing of any accounting adjustments needed.
• Follow College record retention policies.
• Participate in ongoing training related to grant and financial policies, procedures, and systems/software.
• Review payroll costing allocations for employees funded by grants or gifts, either in part or in whole, processing corrections as needed.
• Assist with gathering audit documentation for both internal and external auditors.
• Work with project directors to ensure they are compliant with federal regulations on grant compliance and data collection as mentioned in the grant award contract.

Qualifications

• Associate degree in accounting required.
• Bachelor’s degree in accounting or finance or related field preferred.
• 1-3 years previous accounting experience required.
• Ability and willingness to travel within the service area (South Bend, Elkhart County, Valparaiso, Michigan City) as well as Indianapolis for statewide meetings and/or training events.
• Previous experience with grant budget development, grant accounting and grant reporting preferred.
• Above average computer skills.
• Comfort using tools for virtual meetings (Teams, Zoom).
• Knowledge of Microsoft Office required.
• Experience with Workday preferred.
• Strong written and verbal communication and interpersonal skills.
• Strong organizational skills and detail-oriented.
• Must demonstrate an ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every employee feels respected and valued.

Benefits

• Health & Wellness
• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Official college transcripts required upon hiring, and employment contingent on acceptable criminal background checks.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full‑featured community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace.