Recruitment and Retention Coordinator

Ivy Tech Community College of Indiana; Fort Wayne (IN); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health & Wellness

Dental plan

Tuition assistance

Paid professional development

Paid time off

Job summary

Ivy Tech Community College of Indiana is seeking a Recruitment and Retention Coordinator to partner with deans, program chairs, and academic leadership to recruit, onboard, and support full-time and adjunct faculty.

Under the direction of the Assistant Vice Chancellor of Academic Affairs, the coordinator will implement strategies to attract, onboard, and retain high-quality faculty, managing the experience from initial contact through onboarding and ongoing career support.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Experience supporting faculty, staff, or academic programs in an educational setting.
• Experience working in higher education preferred.
• Excellent oral and written communication skills.
• Strong organizational and time-management abilities.
• Experience using technology in online and technology-enhanced learning environments.
• Ability to work with diverse populations and handle confidential information.
• Ability to work independently and take initiative.

Responsibilities

• Collaborate with Academic Affairs leadership and stakeholders to support recruitment and retention of faculty.
• Assist in processing, reviewing, and maintaining documentation related to faculty teaching credentials.
• Coordinate and support faculty onboarding processes.
• Integrate newly hired faculty into the college learning community.
• Develop, maintain, and manage digital records as required by campus and Systems Office.
• Provide support for faculty teaching during evenings and weekends as needed.
• Assist in the facilitation and coordination of faculty-led professional development activities.
• Coordinate with Educational Technology staff to ensure onboarding and training for the Learning Management System (LMS).
• Other duties logically associated with this position may be assigned.

Skills

Recruitment coordination

Onboarding support

Faculty relations

Communication skills

Organizational skills

Education

Associate degree

Bachelor's degree preferred

Tools

Learning Management System (LMS)

Job description

The Recruitment and Retention Coordinator, in collaboration with Deans, Program Chairs, Academic Affairs leadership, and supporting departments, is responsible for coordinating activities related to the recruitment, onboarding, and ongoing support of full-time and adjunct faculty.

Under the direction of the Assistant Vice Chancellor of Academic Affairs, this position implements strategies and processes that support Ivy Tech's goals for attracting, onboarding, and retaining high-quality faculty. The Coordinator manages key aspects of the faculty’s experience from initial contact through onboarding and provides continued support throughout a faculty member’s career.

This is a grant funded position. The Perkins Grant Activity for this position is approved through 6/30/27, subject to annual review and approval of the grant budget. There is no guarantee of employment beyond this date; however, the grant is renewable based on the position’s success. Salary: $38,289 to $59,805 Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.

Major Responsibilities

• Works collaboratively with Academic Affairs leadership, the Vice Chancellor of Ivy+ CareerLink, Human Resources, and other relevant stakeholders to support the recruitment and retention of excellent full-time and adjunct faculty.
• Assists in processing, reviewing, and maintaining documentation related to faculty teaching credentials.
• Coordinates and supports faculty onboarding processes.
• Supports and collaborates with Academic Affairs leadership/Program Chairs to integrate newly hired faculty into the college learning community.
• Develops, maintains, and manages digital records as required by the campus and Systems Office.
• Provides support for faculty teaching during evening and weekend hours, as required.
• Assists in the facilitation and coordination of faculty-led professional development activities.
• Coordinates with Educational Technology staff to ensure appropriate onboarding and training for the Learning Management System (LMS).
• Other duties logically associated with this position may be assigned.

Minimum Qualifications

• Associate degree required; bachelor’s degree preferred.
• Experience supporting faculty, staff, or academic programs in an educational or organizational setting preferred.
• Experience working in higher education preferred.
• Demonstrates excellent oral and written communication skills.
• Demonstrates strong organizational and time-management skills.
• Possesses experience using technology and applications in online and technology-enhanced learning environments.
• Demonstrates the ability to work effectively with diverse populations and constituencies.
• Demonstrates the ability to handle sensitive and confidential information appropriately.
• Demonstrates the ability to work independently, take initiative, and produce results with minimal supervision

Other Requirements

• The selected candidate will be subject to pre-employment background checks, including a criminal history check.
• Any offer of employment is contingent upon satisfactory results.
• Official transcripts and/or certifications are required upon hiring.

Work Hours

Work Hours: 8:00 a.m. to 5 p.m., with the ability to work evenings or weekends as needed

Benefits

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff.

• Health & Wellness
• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work-Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Additional Perks Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you'll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements.

As Indiana's only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you'll be valued, supported, and inspired because here, people come first.

Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters. Discover your potential. Make your impact.

Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures.

To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.