Grant Accountant

FirstDay Foundation; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

FirstDay Foundation is seeking a dedicated Accountant with not-for-profit and grant accounting experience in Texas. You will manage accounts receivable, grant reporting, and month-end close for multiple programs, ensuring compliance with federal and state guidelines.

The role emphasizes accurate financial reporting, intercompany coordination, and timely grant audits, promoting responsible use of grant funds and program success.

Qualifications

• Bachelor's degree in accounting or related field.
• Not-for-profit accounting experience required.
• Grant reporting experience and month-end close across multiple programs.
• Experience with state and federal grant reporting.
• Strong interpersonal and communication skills.

Responsibilities

• Plan and coordinate centralized accounting and financial reporting for grant portfolio.
• Prepare and invoice state/federal contracts and track receivables.
• Ensure compliance with grant contracts and applicable guidelines.
• Reconcile monthly accounts receivable and maintain grant calendar.
• Prepare fiscal reports and assist in grant audits.

Skills

Accounts receivable

Not-for-profit accounting

Grant reporting

Month-end close

GAAP knowledge

Education

Bachelor's degree in Accounting

Tools

Acumatica

WorkDay

US Government Payment Management Systems

Job description

It's a great feeling to work for a company that does so much good for others around the world!

Academic Req:

Bachelor’s degree with Accounting Major

Work experience:

Accounting experience with not-for-profits and strong accounts receivable experience. State and federal grant experience required to include experience in month end close, preparation of monthly financial statements for multiple programs, divisions and/or companies and grant reporting requirements. Prefer minimum five years’ experience.

Critical Action Items & Measurable Deliverables:

• Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio.
• Responsible for the creation and preparation of invoices, to include state or federal contract invoices/billings and collection of funds.
• Ensures compliance with grant contracts, administrative guidelines, and Federal, State, and local grants.
• Responsible for intercompany transactions between affiliated companies.
• Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• Prepares or assists in the preparation of all applicable fiscal reports from the grant or contract portfolio and ensures the timely submission thereof.
• Ensures completion and reconciliation of accounts receivable monthly close, including monitoring and tracking the status of each program through its program life cycle; and maintaining the organizations grant financial calendar.
• Responsible for the creation and review of monthly A/R subsidiary reports and reconciliations to general ledger for assigned contracts and grants to include research and communication to Controller of issues regarding aged accounts receivable.
• Performs various month end financial statement close duties including multiple monthly and annual financial statement reports, billing spreadsheets, program census reports, donor restricted schedules, match expense reporting and other grant reports and financials documentation as needed.
• Applies principles of accounting to analyze financial information and prepare financial reports.
• Prepares audit work sheets, schedules, reports and supporting documentation to be used during grant audits by federal, state, or other related agencies.
• Recommends improvements, adaptations, or revisions in the accounting
• Assists in the closing of the fiscal year end books and audit.

Other Responsibilities:

• Preparing and entering daily/weekly/monthly journal entries, schedules, and reports including the generation of and review of indirect cost calculations for assigned contracts and grants.
• Ensure accuracy of accounting data by preparing reconciliations to general ledger.

Requirements:

• Accounts receivable experience including working knowledge of accounts receivable and general ledger.
• Not-for-profit experience
• Knowledge of general accounting principles and general accounting functions including reporting requirements and procedures related to federal, state, and other related grants, cost accounting, government accounting and auditing
• Knowledge of budget preparation and administration, financial record keeping and reporting
• Knowledge of principles and practices of contract/grant administration and monitoring
• Strong interpersonal and communication skills
• Strong work ethic with a defined sense of urgency, ownership, and accountability for job duties
• Strong problem-solving skills
• Proficiency in spreadsheet, word processing and accounting software, preferably Acumatica, WorkDay and US Government Payment Management Systems.

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.