Grant Accountant

Brooklyn Community Services; New York (NY); Hybrid; USD 68,000 - 83,000; Full time

Job summary

Brooklyn Community Services (BCS) is seeking a Grant Accountant to support financial administration of government and private grants. The role reports to the Director of Grants and Budget and is based in Brooklyn, NY with a hybrid schedule.

The Grant Accountant will handle invoicing, reconciliations, financial reporting, and contract monitoring. Strong GAAP knowledge, grant billing experience, and proficient Excel are essential to ensure accurate reporting and compliance with funders'

Qualifications

• Bachelor's degree in Accounting or Finance.
• 2–4 years of nonprofit or grant accounting experience.
• Experience with government contracts and grant billing.
• Knowledge of GAAP and financial reconciliation.
• Strong Excel and communication skills.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple deadlines.

Responsibilities

• Prepare and submit invoices, claims, and reports to funders on time.
• Produce accounts receivable, revenue, and grant reconciliation schedules.
• Monitor budget activity and spenddown with program staff.
• Assist with month-end and year-end close for grants.
• Support audits by providing schedules and documentation.
• Maintain accurate financial records for grants and contracts.

Skills

Excel

Communication

Analytical

Time management

Teamwork

Education

Bachelor's degree in Accounting/Finance

Tools

Sage Intacct

Job description

Reports to: Director of Grants and Budget

Hours/Schedule: Full Time, Hybrid

Location: Brooklyn, NY

Salary: $75,000 per year

Position Summary

Founded in 1866, Brooklyn Community Services (BCS) empowers children and families to reach their full potential, strengthen families, and foster self‑sufficiency in adults. With programs in multiple locations throughout Brooklyn, BCS serves thousands of individuals and families each year.

The Grant Accountant is responsible for supporting the financial administration and management of government and privately funded grants and contracts in accordance with organizational policies, funder requirements, Generally Accepted Accounting Principles (GAAP), and internal controls. The Grant Accountant supports grant billing, reconciliations, financial reporting, and contract monitoring, working collaboratively with program and finance staff to ensure compliance and accurate financial reporting.

Responsibilities

• Prepare and submit invoices, claims, and financial reports to funders in accordance with contract requirements and submission deadlines.
• Prepare accounts receivable, revenue, advances, and grant reconciliation schedules for assigned contracts and programs.
• Review monthly operating reports and identify variances between actual expenditures and approved budgets.
• Monitor contract spending and coordinate with program staff regarding budget activity and spenddown.
• Prepare journal entries and assist with general ledger account analysis and reconciliations.
• Support month-end and year-end close activities related to grants and contracts.
• Assist with internal and external audits by preparing supporting schedules and requested documentation.
• Maintain accurate financial records and supporting documentation for assigned grants and contracts.
• Ensure compliance with funder regulations, reporting requirements, and organizational financial procedures.
• Identify billing discrepancies or financial issues and escalat e concerns appropriately.
• Maintain professional working relationships with internal and external stakeholders.
• Perform other related duties as assigned.

Qualifications Required

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2–4 years of accounting experience, preferably within nonprofit, government, or grant‑funded environments.
• Experience working with government contracts and grant billing processes preferred.
• Basic knowledge of GAAP and financial reconciliation processes.
• Experience with Sage Intacct or similar accounting systems preferred.
• Strong organizational and analytical skills with attention to detail.
• Ability to manage multiple deadlines and priorities.
• Strong Excel and communication skills.
• Ability to work collaboratively in a team‑oriented environment.

Qualifications Preferred

• Experience working with New York City and New York State government contracts.
• Experience supporting nonprofit audits and grant compliance activities.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.