Grant Accountant

Wearebcs; New York (NY); Hybrid; USD 68,000 - 83,000; Full time

Job summary

Brooklyn Community Services in Brooklyn, NY is seeking a Grant Accountant to manage government and grant-funded financial activities. The role supports billing, reconciliations, reporting, and contract monitoring in a hybrid, full-time setting, reporting to the Director of Grants and Budget.

The ideal candidate holds a Bachelor’s degree in accounting or finance, 2–4 years of nonprofit grants experience, solid GAAP knowledge, and strong Excel skills.

Qualifications

• Bachelor’s degree required in Accounting, Finance or related field.
• 2–4 years of accounting experience, preferably nonprofit or grant-funded.
• Experience with government contracts and grant billing preferred.
• Basic knowledge of GAAP and financial reconciliation.
• Experience with Sage Intacct or similar accounting systems preferred.

Responsibilities

• Prepare and submit invoices, claims, and financial reports to funders on time.
• Prepare accounts receivable, revenue, advances, and grant reconciliation schedules.
• Review monthly reports and identify variances between actual expenditures and budgets.
• Monitor contract spending and coordinate with program staff on budgets.
• Prepare journal entries and assist with general ledger analyses.
• Support month-end and year-end close activities for grants and contracts.
• Assist audits by preparing schedules and documentation.
• Maintain accurate financial records for grants and contracts.
• Ensure funder regulations and internal controls are followed.
• Identify billing discrepancies and escalate concerns.
• Maintain relationships with internal and external stakeholders.

Skills

Excel

Communication

Attention to detail

Team collaboration

GAAP knowledge

Education

Bachelor’s degree in Accounting, Finance, or a related field

Tools

Sage Intacct

Job description

Reports to: Director of Grants and Budget

Hours/Schedule: Full Time, Hybrid

Location: Brooklyn, NY

Salary: $75,000 per year

Position Summary

Founded in 1866, Brooklyn Community Services (BCS) empowers children and families to reach their full potential, strengthen families, and foster self‑sufficiency in adults. With programs in multiple locations throughout Brooklyn, BCS serves thousands of individuals and families each year.

The Grant Accountant is responsible for supporting the financial administration and management of government and privately funded grants and contracts in accordance with organizational policies, funder requirements, Generally Accepted Accounting Principles (GAAP), and internal controls. The Grant Accountant supports grant billing, reconciliations, financial reporting, and contract monitoring, working collaboratively with program and finance staff to ensure compliance and accurate financial reporting.

Responsibilities

• Prepare and submit invoices, claims, and financial reports to funders in accordance with contract requirements and submission deadlines.
• Prepare accounts receivable, revenue, advances, and grant reconciliation schedules for assigned contracts and programs.
• Review monthly operating reports and identify variances between actual expenditures and approved budgets.
• Monitor contract spending and coordinate with program staff regarding budget activity and spenddown.
• Prepare journal entries and assist with general ledger account analysis and reconciliations.
• Support month-end and year-end close activities related to grants and contracts.
• Assist with internal and external audits by preparing supporting schedules and requested documentation.
• Maintain accurate financial records and supporting documentation for assigned grants and contracts.
• Ensure compliance with funder regulations, reporting requirements, and organizational financial procedures.
• Identify billing discrepancies or financial issues and escalat e concerns appropriately.
• Maintain professional working relationships with internal and external stakeholders.
• Perform other related duties as assigned.

Qualifications Required

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2–4 years of accounting experience, preferably within nonprofit, government, or grant‑funded environments.
• Experience working with government contracts and grant billing processes preferred.
• Basic knowledge of GAAP and financial reconciliation processes.
• Experience with Sage Intacct or similar accounting systems preferred.
• Strong organizational and analytical skills with attention to detail.
• Ability to manage multiple deadlines and priorities.
• Strong Excel and communication skills.
• Ability to work collaboratively in a team‑oriented environment.

Qualifications Preferred

• Experience working with New York City and New York State government contracts.
• Experience supporting nonprofit audits and grant compliance activities.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.