Program Support Specialist II

Columbia University in the City of New York; New York (NY); Sur place; USD 70 000 - 73 000; Plein temps

Résumé du poste

The Columbia Vagelos College of Physicians and Surgeons seeks a Program Support Specialist II to provide administrative and operational support for Global Pop and Student Research programs within the Office of Medical Education.

This role coordinates logistics, assists with stipend processing, tracks program data, and supports assessment and donor stewardship to advance education and research initiatives.

Qualifications

• 3 years related experience
• Bachelor's degree or equivalent in education and experience required
• Experience in higher education or research program support preferred

Responsabilités

• Supports Global Pop, Student Research, and NIH Summer Research programs with logistics, communications, and basic database management.
• Coordinates the Global Pop summer research program, including communicating with mentors and distributing applications, supporting review and participant selection, and processing stipend requests and tracking expenses.
• Provides logistical support for annual student research events, including the Dean’s Research Fellowship, MD/MS Research Symposium, and Student Research Day.
• Assists in the preparation of materials and reports for program evaluation and donor stewardship.
• Maintains shared program resources such as inboxes, drives, and websites.
• Tracks student research participation and maintains accurate records for reporting.
• Assists in preparing data summaries and program reports for leadership review.
• Ensures compliance with data collection requirements related to program funding and reporting.

Formation

Bachelor's degree or equivalent in education and experience

Description du poste

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $70,000 - $73,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Student Research division within Medical Education at Columbia Vagelos College of Physicians and Surgeons (VP&S) fosters a dynamic environment that supports the development, execution, and evaluation of student-led scholarly activities.

The Program Support Specialist II provides administrative and operational support to the Global Pop and Student Research programs within the Office of Medical Education. This role plays a key part in ensuring effective program coordination, student engagement, and data tracking to advance education and research initiatives.

Responsibilities

Program Coordination & Administration

• Supports Global Pop, Student Research, and NIH Summer Research programs with logistics, communications, and basic database management.
• Assists in the coordination of the Global Pop summer research program, including:
  • Communicating with mentors and distributing applications.
  • Supporting application review and participant selection.
  • Processing stipend requests and tracking expenses.
• Provides logistical support for annual student research events, including the Dean’s Research Fellowship, MD/MS Research Symposium, and Student Research Day.
• Assists in the preparation of materials and reports for program evaluation and donor stewardship.
• Maintains shared program resources such as inboxes, drives, and websites.

Data Management

• Tracks student research participation and maintains accurate records for reporting.
• Assists in preparing data summaries and program reports for leadership review.
• Ensures compliance with data collection requirements related to program funding and reporting.

Assessment Administration

• Assists in developing and distributing assessment tools to measure program effectiveness and participant experience.
• Collects, compiles, and analyzes survey and evaluation data.
• Prepares reports summarizing assessment findings and makes recommendations for program improvements.
• Works with leadership to ensure assessment methods align with program goals.

Application Process Support

• Supports the coordination of the MD/MS dual-degree program application process.
• Assists with processing applications, tracking submissions, and ensuring compliance with program requirements.
• Oversees portions of the Global Pop summer research program application process, ensuring deadlines are met and applications are reviewed efficiently.
• Maintains application records and ensures accurate documentation for reporting purposes.

Grant Renewal and Tracking

• Assists with collecting data for grant applications and renewals.
• Tracks key student demographic data to support funding efforts.

People

• Serves as a point of contact for students, providing accurate information on program requirements.
• Coordinates communications between students, faculty mentors, and institutional stakeholders.
• Provides guidance to federal work-study students or junior administrative staff as needed.

Other

• Stays informed on best practices in medical education and student research.
• Participates in professional development opportunities.
• Perform other duties as assigned by leadership.

Minimum Qualifications

• 3 years related experience
• Bachelor's degree or equivalent in education and experience required

Preferred Qualifications

• Experience in higher education or research program support.
• Familiarity with event planning and program evaluation methods.
• Knowledge of survey tools and data visualization platforms.

Other Requirements

• Bachelor’s degree or equivalent in education and experience.
• Three years' experience or equivalent combination program administration, education, research support, or related field.
• Excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
• Strong organizational skills to effectively manage complex workflows and prioritize competing responsibilities.
• Strong interpersonal skills with the ability to handle sensitive student information with discretion and sound judgment.
• Capable of managing multiple tasks, setting priorities, and working independently to consistently meet deadlines with reliability and efficiency.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.