Graduate Studies Support Specialist

University of California - Davis; Davis (CA); Hybrid; USD 35,000 - 63,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

University of California - Davis, in the Graduate Studies Advising Services, seeks a dedicated staff member to manage graduate student petitions, academic milestones, and related communications. The role supports matriculation, progress tracking, and graduation for Master’s and PhD students.

The position is full-time, hybrid (on-site/remote), and located in Davis, CA, with a competitive hourly pay range and full UC benefits. Apply by Oct 26, 2026.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with confidential student records and other sensitive materials or information.
• Multicultural competencies; skills to work and communicate with diverse populations.
• Skills in service orientation, organization, active listening, and critical thinking.
• Computer skills using software programs (i.e. Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information.
• Awareness, knowledge, and skill in applying diversity, equity and inclusion to one's work.
• Exercise, initiate and possess the flexibility to contribute as part of a team to expand position responsibilities in a changing environment.
• Think and act independently, work under pressure and with frequent interruptions.

Responsibilities

• Responsible for a wide range of services for Master's and PhD students.
• Manages academic processes for graduate student petitions and academic milestones; includes review, approvals, and communications.
• Supports matriculation, academic progress, and graduation processes across programs.

Skills

Bachelor's degree

Confidential records

Multicultural competencies

Service orientation

Organization

Active listening

Critical thinking

Microsoft Word

Excel

Student information

Education

Bachelor's degree in related area

Tools

Banner

Box

Smartsheet

Job description

University of California - Davis, in the Graduate Studies Advising Services, seeks a dedicated staff member to manage graduate student petitions, academic milestones, and related communications. The role supports matriculation, progress tracking, and graduation for Master’s and PhD students.

The position is full-time, hybrid (on-site/remote), and located in Davis, CA, with a competitive hourly pay range and full UC benefits. Apply by Oct 26, 2026.