Graduate Programs Coordinator — Admin & Student Success

Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Pennsylvania State University invites applications for an Academic Program Coordinator in the College of the Liberal Arts. You will provide essential administrative support to the Department of English graduate programs, act as primary contact for inquiries, manage budgets, and prepare reports on enrollment and accreditation.

The role requires attention to detail, strong communication, and proficiency with MS Office.

Qualifications

• Associate Degree with 4+ years of relevant experience or equivalent.
• GED or HS diploma with 2+ years of relevant experience.
• No required certifications.

Responsibilities

• Serve as primary department contact for program inquiries; assist students and instructors with questions.
• Respond to inquiries from prospective students and monitor program activities.
• Monitor program budget including tracking assistantships/fellowships and expenditures.
• Create and maintain databases; generate reports on enrollment data, progress, and accreditation.
• Support department directors with reports, inquiries, and website updates.
• Coordinate scholarship, assistantship, and fellowship data and funds; notify donors of spending.
• Assist onboarding of new graduate students and enter GA/GA fellowship data into university systems.
• Review graduation-eligible students to ensure milestones and degree requirements are met.
• Process exam requests, administer doctoral exams, and liaise with Graduate School and other offices.
• Support registration and record-keeping for independent study and controlled courses.
• Maintain student communication letters and listservs; coordinate graduate events.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Problem-solving

Communication skills

Education

Associate Degree

GED or High School Diploma

Tools

Microsoft Office 365

Job description

Pennsylvania State University invites applications for an Academic Program Coordinator in the College of the Liberal Arts. You will provide essential administrative support to the Department of English graduate programs, act as primary contact for inquiries, manage budgets, and prepare reports on enrollment and accreditation.

The role requires attention to detail, strong communication, and proficiency with MS Office.