Doctoral Program Coordinator (Administrative Support Coordinator II)

San Diego State University; San Diego, Northern (CA, KY); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Full benefits package

CSU tuition fee waiver

Flexible telecommuting up to one day a

Job summary

San Diego State University is seeking an Administrative Support Coordinator II in San Diego to provide centralized administrative support for CHHS graduate programs, including the Joint Doctoral Program. The role focuses on coordinating processes, records, and timelines, and collaborating with UC San Diego for joint activities.

Ideal candidates excel at managing multiple priorities, handling detailed procedures, and building relationships with faculty, students, alumni, and campus offices to

Qualifications

• Experience in a higher education environment preferred.
• Administrative experience supporting graduate programs preferred.
• Strong attention to detail with databases, tracking systems, and program documentation.
• Strong organizational and project coordination skills managing multiple priorities.
• Experience working collaboratively across departments to coordinate shared processes.

Responsibilities

• Graduate Program Coordination across CHHS programs with timely activities.
• Support student lifecycle from recruitment to alumni follow-up.
• Provide administrative coordination for the Joint Doctoral Program with UCSD.
• Maintain graduate program tracking systems and reporting.
• Communicate processes to directors, faculty, students, alumni, staff.
• Monitor deadlines and resolve routine administrative issues.
• Support Dean’s Office operations and events.

Skills

Attention to detail

Organization

Project coordination

Cross-department collaboration

Higher education experience

Job description

Apply Now Job no: 562579
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Description

Position Summary

The College of Health and Human Services (CHHS) is seeking an Administrative Support Coordinator II to provide centralized coordination and administrative support for graduate programs across the College, including its Joint Doctoral Programs (JDPs). Working closely with the Associate Dean for Research and Graduate Studies, this position helps keep critical graduate program processes, communications, records, and timelines organized and moving forward.

The Coordinator supports graduate programs throughout the student lifecycle—from recruitment and admissions through enrollment, academic progress, degree completion, and alumni follow-up. The position also provides dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego, and contributes to Dean’s Office communications, events, and operations. This role is well suited for someone who excels at managing multiple priorities, navigating detailed administrative processes, building collaborative relationships, and ensuring important work is completed accurately and on time.

Key Responsibilities

• Graduate Program Coordination: Coordinate administrative processes, timelines, records, and communications across CHHS graduate and Joint Doctoral Programs, ensuring required activities are completed accurately and on schedule.
• Student Lifecycle Administration: Support processes spanning recruitment and admissions, enrollment, academic progress, degree completion, and alumni follow-up while maintaining organized records and tracking required actions.
• Joint Doctoral Program Support: Provide dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego and support for examinations, course agreements, documentation, and student processes.
• Data & Records Coordination: Maintain graduate program tracking systems and coordinate the collection, organization, and reporting of student, alumni, academic, research, and career information in partnership with College and university units.
• Communication & Stakeholder Support: Serve as a central administrative resource for program directors, faculty, students, alumni, staff, College leadership, and external partners by communicating established processes, coordinating follow-up, and connecting stakeholders with appropriate resources.
• Administrative Problem Solving: Monitor deadlines and workflow, identify and resolve routine administrative issues, and coordinate with the Associate Dean or appropriate campus offices when matters require additional policy or program expertise.
• Dean’s Office Operations: Support College communications and email management, special events, front-office functions, and other administrative projects that contribute to the academic and research operations of CHHS.

Why Join Us?

• Support Graduate Student Success: Contribute to the graduate student experience from initial recruitment through degree completion and beyond.
• Work Across Graduate Education: Build relationships with faculty, students, program directors, alumni, and partners across multiple graduate and doctoral programs.
• Strengthen Program Coordination: Help create more connected, consistent, and effective graduate program operations across the College.
• Gain Specialized Experience: Develop expertise in graduate and joint doctoral program administration, academic processes, data coordination, and cross-institutional collaboration.
• Contribute to the CHHS Mission: Join a College committed to advancing research, education, and practice that address health and human service challenges in local, national, and global communities.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU .

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to one day per week, following a training period during which on-site presence is required.

Department Summary

The College of Health and Human Services (CHHS) faculty, through advising, teaching, and supervising, offers students a balanced education of academic study, field placement, clinical experiences, and research opportunities. CHHS consists of the following schools: the School of Speech, Language, and Hearing Sciences, the School of Nursing, the School of Social Work, the School of Exercise and Nutritional Sciences, the School of Physical Therapy, and the School of Public Health.

For more information regarding the College of Health and Human Services, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience in a higher education environment is preferred.
• Administrative experience supporting a graduate-level academic program is preferred.
• Strong attention to detail and experience maintaining accurate databases, tracking systems, spreadsheets, and program documentation.
• Strong organizational and project coordination skills, with the ability to manage multiple processes, deadlines, and priorities simultaneously.
• Experience working collaboratively across departments, programs, or organizations to coordinate shared processes and initiatives.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367 per month).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
  Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview .

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to