Graduate Programs Coordinator

Inside Higher Ed; Columbia (SC); On-site; USD 49,396 - 55,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

Annual Leave

Sick Leave

13 Paid Holidays

Professional Development Opportunities

Job summary

A prominent educational institution is seeking a Graduate Programs Coordinator to provide administrative support for non-JD graduate programs. This role involves handling HR functions, managing travel and expenses, tracking program budgets, and maintaining program websites. The ideal candidate will have a high school diploma or GED with at least 2 years of related experience and be proficient in Microsoft Office. Competitive salary offered, along with excellent benefits including health insurance and paid parental leave.

Qualifications

• At least 2 years of related work experience.
• Proficiency in Microsoft Office (Word, Excel).

Responsibilities

• Handle HR functions for graduate programs.
• Manage travel arrangements and expense reports.
• Track program budgets and report variances.
• Maintain program websites according to policies.
• Assist in program materials and event logistics.

Skills

Microsoft Office proficiency

Problem-solving skills

Attention to detail

Professional interaction

Education

High school diploma or GED

Bachelor's degree

Tools

PeopleSoft

Slate CRM

Adobe Acrobat

Job description

Graduate Programs Coordinator at the University of South Carolina – Law School (Columbia, SC)

Salary Range: $49,396 – $55,000, commensurate with experience

Pay Band: 5
Job Level: A3 – Administrative/Operational Support
Hours: 37.5 per week (Monday‑Friday, 8:30 am‑5:00 pm, 1‑hr lunch) with flexibility as needed

Position Summary

Under the limited supervision of the Director of Graduate Programs and direct supervision from the Program Manager for the Excellence in Policing and Public Safety Programs, the Coordinator will provide comprehensive administrative support to faculty and staff for non‑JD graduate programs. Responsibilities include HR duties, travel coordination, expense and payment processing, budget tracking, and website maintenance for programs such as the Master’s in Health Law, Excellence in Policing and Public Safety Credentialing, Master’s in Environmental Law, and other non‑JD initiatives.

Key Responsibilities

• Handle all HR functions related to graduate programs, including new hire processing and adjunct faculty employment.
• Manage travel arrangements, expense reports, payment requests, purchase orders, and purchasing card use.
• Track spending against program budgets and report variances to faculty program directors.
• Maintain program websites in accordance with Law School and University policies.
• Assist in the preparation and communication of program materials, presentations, and event logistics.
• Serve as the administrative assistant for faculty advisors of special initiatives, ensuring timely launch and target achievement.
• Support program and initiative personnel in ad‑hoc tasks as required.

Job Duties & Time Allocation

• Administrative duties for new graduate programs: 40%
• HR contact, position descriptions, hiring proposals, adjunct faculty hiring: 30%
• Program material preparation, meetings organization, events management: 15%
• Support for special initiative faculty advisors: 10%
• Additional duties as required: 5%

Required Qualifications

• High school diploma or GED with at least 2 years of related work experience.
• Proficiency in Microsoft Office (Word, Excel) and Adobe Acrobat.

Preferred Qualifications

• Bachelor’s degree and 2 years of experience in business management, public administration, or administrative services (or equivalent).
• Prior work within the USC system or experience with HR processes.
• Familiarity with PeopleSoft and the Slate CRM system.
• Competency in handling travel cards and purchasing cards.
• Ability to learn new University and Law School policies quickly.

Knowledge, Skills & Abilities

• Advanced proficiency in Microsoft Suite and Adobe Acrobat.
• Strong problem‑solving skills and independent work ethic.
• Professional and respectful interaction with faculty, staff, students, and alumni.
• Exceptional attention to detail.
• Ability to learn PeopleSoft and Slate quickly.
• Knowledge of applicable University, Educational Foundation, and Law School policies.

Benefits

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy, race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.