Graduate Programs Coord II - Admissions & Success

Phase2 Technology; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

University of Texas at Austin's College of Natural Sciences seeks a Graduate Program Coordinator II in the Department of Nutritional Sciences on UT's Main Campus. This full-time role oversees governance, admissions, onboarding, funding, curriculum, and program assessment to support graduate students and faculty.

Responsibilities include coordinating committee meetings, maintaining applicant records, guiding new students through onboarding, tracking milestones, and generating reports on

Qualifications

• Bachelor's Degree and five years' experience working with college students in an administrative or advising capacity.
• Proficiency with Adobe Pro, Microsoft Excel and Word
• Competencies: Accuracy and attention to detail, initiative, decision making and critical thinking, communication, interpersonal relationships, service excellence, and problem solving
• Highly collaborative, team-focused mindset
• Ability to prioritize tasks and work independently to complete them
• Strong organizational skills with attention to detail

Responsibilities

• Coordinates Executive Committee and Graduate Studies Committee (GSC) meetings, prepares agendas and minutes, tracks committee actions and decisions, and maintains centralized program records, templates, and documentation.
• Serves as primary contact for graduate student applicant communications, assists with applicant tracking systems, interacts with the Graduate School on admissions processes, supports faculty with student recruitment efforts, and coordinates admissions events.
• Guides incoming students through hiring, onboarding (IDs, insurance, stipends, course registration), and works with the Graduate Advisor to monitor student milestones - annual reviews, progress, qualifying exams, candidacy, and defenses. Student advocacy across campus graduate departments.
• Maintains funding opportunity databases, tracks student eligibility and funding history, coordinates nomination and application processes, compiles faculty voting/rankings, and manages award communications.
• Supports curriculum and handbook review and proposal submissions, tracks curriculum actions and approvals, maintains program website content, and supports program reviews.
• Maintains program databases and generates reports on admissions, enrollment, graduation rates, and candidacy milestones for internal and institutional use.

Skills

Bachelor's Degree + 5 yrs experience

Adobe Pro

Microsoft Excel

Microsoft Word

Attention to detail

Initiative

Decision making

Critical thinking

Communication

Interpersonal skills

Team collaboration

Task prioritization

Organizational skills

Education

Bachelor's Degree

Tools

Adobe Pro

Excel

Word

Job description

University of Texas at Austin's College of Natural Sciences seeks a Graduate Program Coordinator II in the Department of Nutritional Sciences on UT's Main Campus. This full-time role oversees governance, admissions, onboarding, funding, curriculum, and program assessment to support graduate students and faculty.

Responsibilities include coordinating committee meetings, maintaining applicant records, guiding new students through onboarding, tracking milestones, and generating reports on