Graduate Programs Administrator - CS Admissions & Advising

Phase2 Technology; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin is seeking a Graduate Program Administrator to support the Department of Computer Science, handling advising, admissions, and program administration for master's and BS+MS Integrated programs on UT's Main Campus.

Responsibilities include guiding students through registration and degree progress, coordinating admissions, managing course seating, and supporting student organizations. Strong communication, data management, and organizational skills are essential.

Qualifications

• Bachelor's degree and five years of experience related to graduate or undergraduate student programs.
• Experience with academic advising and monitoring student degree progress.
• Outstanding customer service skills and a proven ability to work successfully with diverse populations.
• Demonstrated ability to collaborate effectively, work independently, and remain flexible and responsive under high stress.
• Strong organizational skills, with the ability to manage large volumes of data and multiple concurrent caseloads with a high level of accuracy and attention to detail.
• Ability to prioritize effectively and meet both short- and long-term deadlines.

Responsibilities

• Serves as the primary point of contact for master's and fifth-year BS+MS Integrated Program students. Advises students on registration, degree requirements and graduation checks, background course tracking, petitions, and CPT, and keeps faculty informed of students' academic progress.
• Supports faculty committees with master's and BS+MS Integrated admissions. Serves as a point of contact for prospective student inquiries, prepares and mails acceptance and denial letters, distributes program literature, and manages onboarding and new student questions for incoming master's students.
• Manages course seat and waitlist processes, tracks student funding and employment, and coordinates with the Assistant Director for Programming and Planning on semester-based TA/AI assignments to ensure proper placement and eligibility.
• Oversees graduate student organizations, including budget tracking, purchasing, and prerequisite management, and organizes annual training for incoming officers.
• Facilitates master's student orientation and supports additional graduate events as needed, including evenings and weekends when required.
• Supports other graduate and undergraduate program staff as needed to ensure continuity of services.
• Other related duties as assigned.

Education

Bachelor's degree

Tools

TracDat

DEFINE applications

Job description

The University of Texas at Austin is seeking a Graduate Program Administrator to support the Department of Computer Science, handling advising, admissions, and program administration for master's and BS+MS Integrated programs on UT's Main Campus.

Responsibilities include guiding students through registration and degree progress, coordinating admissions, managing course seating, and supporting student organizations. Strong communication, data management, and organizational skills are essential.