Graduate Program Coordinator II

utaustin; United States; On-site; USD 47,000 - 57,000; Full time

Job summary

The University of Texas at Austin in the College of Natural Sciences seeks a Graduate Program Coordinator II to oversee graduate program administration. This role coordinates committees, admissions, onboarding, funding processes, curriculum support, and program assessment, partnering with campus offices to ensure smooth operations.

Strong communication, attention to detail, and collaborative work style are essential for success in this on-campus role at UT Austin.

Qualifications

• Bachelor's degree with five years' experience advising or administering to college students
• Proficiency with Adobe Pro, Excel and Word
• Strong organization, initiative, problem solving and communication
• Collaborative, team-focused mindset and ability to prioritize independently
• Attention to detail and accuracy

Responsibilities

• Program Administration & Governance: Coordinates Executive Committee and Graduate Studies Committee meetings, agendas, minutes, and records.
• Admissions & Recruitment: Manages applicant communications and assists with admissions processes and events.
• Student Onboarding & Progress Tracking: Guides onboarding, tracking milestones, annual reviews, candidacy, and defenses.
• Funding, Fellowships & Awards: Maintains funding databases and coordinates nominations and communications.
• Curriculum & Program Development: Supports curriculum reviews and handbook submissions; tracks actions and approvals.
• Program Assessment & Reporting: Generates reports on admissions, enrollment, and graduation milestones

Skills

Adobe Pro

Microsoft Excel

Microsoft Word

Education

Bachelor's Degree

Tools

Adobe Pro

Microsoft Excel

Microsoft Word

Job description

Job Posting Title

Graduate Program Coordinator II

Hiring Department

Department of Nutritional Sciences

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Sep 21, 2026

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University's mission. What starts here really does change the world ( https://cns.utexas.edu/ ).

Purpose

The research and coursework in the Department of Nutritional Sciences explores how nutrients, foods, and dietary patterns impact health at many levels, from the molecular level (genes, metabolites and cells) to the systems level (individuals, families, societies, and infrastructure).

Responsibilities

• Program Administration & Governance Coordinates Executive Committee and Graduate Studies Committee (GSC) meetings, prepares agendas and minutes, tracks committee actions and decisions, and maintains centralized program records, templates, and documentation.
• Admissions & Recruitment Serves as primary contact for graduate student applicant communications, assists with building and maintaining applicant tracking systems, interacts with the Graduate School on admissions processes, supports faculty with student recruitment efforts, and coordinates admissions events and application review.
• Student Onboarding & Progress Tracking Guides incoming students through hiring, onboarding (IDs, insurance, stipends, course registration), and works with the Graduate Advisor to monitor student milestones - annual reviews, progress, qualifying exams, candidacy, and defenses. Student advocacy across campus graduate departments. Works closely with the Graduate School and Texas Global regarding requirements and documentation for all new students.
• Funding, Fellowships & Awards Maintains funding opportunity databases, tracks student eligibility and funding history, coordinates nomination and application processes, compiles faculty voting/rankings, and manages award communications.
• Curriculum & Academic Program Development Supports curriculum and handbook review and proposal submissions, tracks curriculum actions and approvals, maintains program website content, and supports program reviews. Assists with semester teaching and research assignments, and detail oriented tracking throughout a students time in the program.
• Program Assessment & Reporting Maintains program databases and generates reports on admissions, enrollment, graduation rates, and candidacy milestones for internal and institutional use.

Required Qualifications

• Bachelor's Degree and five years' experience working with college students in an administrative or advising capacity
• Proficiency with Adobe Pro, Microsoft Excel and Word
• Competencies: Accuracy and attention to detail, strong Initiative skills, decision making and critical thinking, effective and responsive communication, interpersonal relationships, service excellence, and problem solving
• Highly collaborative, team-focused mindset
• Demonstrated ability to prioritize tasks and work independently to complete those tasks
• Strong organizational skills with attention to detail

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiarity with higher education tracking and management systems and the University of Texas at Austin (UT-Austin) policies is a plus
• Familiarity with Workday, EASI, DEFINE and other internal UT systems.

Salary Range

$52,000+ (depending on experience)

Working Conditions

• Environmental Demands: Work in standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest