Graduate Program Coordinator

State of South Carolina; South Carolina; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Graduate Program Coordinator to manage the daily operations of multiple graduate degree programs. This exciting role involves coordinating financial actions, advising students, and performing administrative duties to ensure smooth operations. The ideal candidate will possess excellent organizational and communication skills, along with proficiency in Microsoft Office and database management. Join a dynamic team dedicated to supporting graduate education and enhancing student experiences in a vibrant academic environment.

Qualifications

• Bachelor’s degree in a related field required.
• Two years of relevant experience or equivalent certification.

Responsibilities

• Coordinate financial actions for the Graduate Program and assist with hiring.
• Advise graduate students on program requirements and financial aid.

Skills

Organizational Skills

Communication Skills

Basic Math Skills

Microsoft Office Proficiency

Experience with Spreadsheets

Database Management

Flexibility and Adaptability

Education

Bachelor’s Degree in a Related Field

Tools

Microsoft Excel

Banner

Peoplesoft

Data Warehouse

SSC

Job description

Department of English - University of South Carolina

The Department of English at the University of South Carolina invites applications for its open staff position of Graduate Program Coordinator. This position works closely with the Director of Graduate Studies to coordinate and monitor the day-to-day operations of 9 degree programs (4 PhDs, 1 MFA, and 4 MAs).

Responsibilities include:

1. Initiating, executing, and monitoring all financial actions for the Graduate Program, including assistantship hiring, tuition abatement calculations, fellowship funding, travel funding, and other student reimbursements.
2. Advising approximately 85 graduate students on program requirements across the 9 different degrees, funding, and financial aid, as well as advising graduate student employees on HR matters (e.g., hiring and payroll).
3. Performing administrative duties for the Graduate Office related to advisement, course scheduling, and student services.
4. Coordinating all graduate advising, scheduling, and registration needs.
5. Maintaining current records for all graduate students, including databases on GA utilization, time-to-degree, and alumni job placement.
6. Serving as the primary graduate program contact for students, faculty, university offices, departments, and the public.
7. Providing information via email, telephone, and walk-ins regarding application procedures, program requirements, courses, and registration.
8. Advising the Director of Graduate Studies, Graduate Committee, and other administrators on enrollment, policies, and procedures.

Minimum qualifications:

• Bachelor’s degree in a related field.
• Two or more years of relevant experience, which can be substituted with appropriate certification, training, education, or experience.

Desired skills: Excellent organizational, communication, and basic math skills; initiative; efficiency; follow-through; proficiency in Microsoft Office (including Excel) and internet skills. Experience with spreadsheets, databases, and university systems like Banner, SSC, Data Warehouse, Peoplesoft is highly desirable. Familiarity with U of SC procedures is a plus. Flexibility and adaptability to changing systems are essential.

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities based on age, ancestry, citizenship, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under law.