Grants and Contracts Administrator Post-Award

Old Dominion University; Norfolk (VA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Old Dominion University is seeking a Grants and Contracts Administrator Post-Award to interpret award notices and budgets, negotiate agreements, and monitor project spending. The role supports investigators in managing fiscal and administrative aspects of sponsored projects from inception to closeout.

The administrator will oversee a portfolio of projects of varying complexity, initiate setups and closeouts, process budget revisions and no-cost extensions, and ensure compliance with sponsor and

Qualifications

• Working knowledge of project lifecycle activities related to externally funded research.
• Working knowledge of Excel for financial or data tracking purposes.
• Basic knowledge of budgeting principles and expenditure reconciliation.
• Working knowledge of professional communication in a research/admin setting.
• Basic knowledge of institutional or agency policies related to business operations or research.
• Bachelor’s degree in business, public administration, finance, accounting, or related field, or equivalent experience.
• Prior related working experience in research administration or sponsored programs.

Responsibilities

• Interpret award notices and budgets, negotiate agreements and monitor spending.
• Prepare required documentation and facilitate communication between faculty, sponsors and internal stakeholders.
• Oversee portfolio of projects, initiate setups and closeouts, process budget revisions and no-cost extensions.

Skills

Project lifecycle

Budget tracking

Professional communication

Regulatory compliance

Data analysis

Education

Bachelor’s degree in business/finance/accounting or related field

Tools

Banner

Cayuse

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Grants and Contracts Administrator Post-Award

Please see Special Instructions for more details.

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Job Title

Job Title Grants and Contracts Administrator Post-Award

Department

Department SPONSORED PROGRAMS

Position Number

Position Number FP118A

Location

Location Remote

Job Summary

The primary purpose of the position is to interpret award notices and budgets, negotiation of agreements, monitor project spending, prepare required documentation, and facilitate effective communication between faculty, sponsors, and internal stakeholders. The Grants and Contracts Administrator supports investigators in managing the fiscal and administrative aspects of sponsored projects from award inception to closeout.

This role is responsible for independently overseeing a portfolio of projects of varying complexity, including initiating project setups and closeouts, processing budget revisions and no-cost extensions, and ensuring compliance with sponsor and institutional regulations. The Administrator serves as a primary liaison to faculty and funding agencies, providing guidance on project administration, re-budgeting actions, personnel changes, and regulatory compliance (e.g., export control, IRB , IACUC ).

This position emphasizes proactive customer service, timely processing of transactions, and clear communication to support investigators in meeting reporting and deliverable obligations. The Administrator also maintains accurate project documentation and represents the institution in sponsor and internal meetings.

Ability to tell when something is wrong or is likely to go wrong. Resolving, or proposing solutions toward resolving problems in consultation with mentor or other more experienced colleagues. Additionally, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Position Type

Position Type FullTime

Type of Recruitment

Type of Recruitment General Public

Minimum Qualifications

o Working knowledge of project lifecycle activities related to externally funded research (e.g., project setup, closeout, reporting, or compliance tracking).

o Working knowledge of Microsoft Office applications, with considerable skill using Excel for financial or data tracking purposes.

o Basic knowledge of budgeting principles and expenditure reconciliation.

o Working knowledge of effective professional communication and customer service in a research or administrative setting.

o Basic knowledge of institutional or agency policies related to business operations or research.

o Bachelor’s degree in business administration, public administration, finance, accounting, or a related field, or an equivalent combination of education, training, and relevant experience.

o Prior related working experience in research administration, sponsored programs, contract administration, or a related administrative field.

Preferred Qualifications

Education or Training (Major Area of Study):

o Bachelor’s degree in research administration, grant management, compliance, or contract law is preferred.

Level and Type of Experience:

o Considerable experience supporting sponsored research projects or grants administration, including budget tracking or compliance reporting.

o Considerable knowledge of university or nonprofit research operations is desirable.

Specific Knowledge, Skills, and Abilities:

o Comprehensive knowledge of federal regulations governing sponsored programs (e.g., Uniform Guidance, FAR , DFAR , export controls).

o Experience with enterprise research or financial systems (e.g., Banner, Cayuse, or similar) is desirable.

o Working knowledge of proposal development and sponsor submission requirements.

Conditions of Employment

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Job Open Date

Job Open Date 10/16/2026

Open Until Filled Yes

Application Review Date

Application Review Date 10/23/2026

Job Close Date

Special Instructions to Applicants / Additional Materials Required

n/a

Criminal Background Check

Criminal Background Check The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

If you have questions:

Staff and Administrative & Professional Faculty applicants, please contact the Division of Talent Management and Culture at [phone] or [e-mail].

Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail].