Graduate Medical Education Program Coordinator III, IM-Instruction Administration

UT Southwestern; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs

Parental Leave

Tuition Reimbursement

Job summary

UT Southwestern Medical Center seeks a Senior GME Program Coordinator to provide strategic direction and oversee complex residency and fellowship programs. You will collaborate with the Program Director to develop and implement program strategy while mentoring junior coordinators and coordinating accreditation activities.

You will apply advanced knowledge of GME regulations, lead data-driven improvements, and foster strong collaboration with faculty, residents, staff, and external bodies to

Qualifications

• Bachelor's degree in business administration, healthcare administration, or related field required
• 4 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)
• Master's degree preferred
• TAGME certification upon hire

Responsibilities

• Lead strategic planning and development of the GME program(s) in collaboration with the Program Director
• Oversee all aspects of program operations including resident recruitment, onboarding, and education
• Lead development and implementation of innovative educational strategies and program enhancements
• Oversee program evaluation including resident, faculty and program evaluations for continuous improvement
• Coordinate accreditation activities including site visits and self-studies
• Advise the Program Director on policies and strategic initiatives
• Provide mentorship to junior coordinators and supervise staff
• Represent the program at national and international meetings and professional organizations
• Manage program budgets, forecasting, expenditures, and financial compliance
• Ensure HIPAA, FERPA, and related regulatory compliance
• Stay updated on medical education, accreditation standards and best practices
• Perform other duties as assigned

Skills

Strategic planning

Leadership

Mentoring

Data analysis

Stakeholder management

Education

Bachelor's degree in business administration/healthcare administration or related field

Associate's Degree + 3 years direct experience accepted

Master's degree

Tools

Microsoft Office Suite

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position will serve as a senior-level coordinator within the GME program, providing strategic direction and oversight for the successful administration and coordination of one or more complex accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position requires a high level of autonomy and expertise, with the GME Coordinator III who will work closely with the Program Director to develop and implement program strategy and collaborate on all aspects of program operations. Position plays a pivotal role as a mentor and trusted resource for GME Program Coordinators I and II, while also driving the development and execution of innovative initiatives and strategic plans to enhance the GME program's success. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make independent decisions and exercise sound judgment in complex situations.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

Education

Bachelor's Degree in business administration, healthcare administration, or a related field required

Associate's Degree plus 3 additional years of direct experience may be accepted

Experience

4 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)

May be required to submit to a federal background investigation.

Preferred

Education

Master's Degree

Licenses and Certifications

(TAGME) TRAINING ADMINS OF GRAD MED ED Upon Hire

JOB DUTIES

• Leads the strategic planning and development of the GME program(s), in collaboration with the Program Director, ensuring alignment with institutional and departmental goals.
• Oversees all aspects of program operations, including resident recruitment, selection, onboarding, and the overall educational experience.
• Leads the development and implementation of innovative educational strategies and program enhancements to improve resident learning and overall program quality.
• Oversees all aspects of program evaluation, including resident, faculty, and program evaluations, ensuring timely completion and analysis of data for continuous improvement.
• Leads the coordination of all accreditation activities, including site visits, self-studies, and special reviews, ensuring program compliance with all ACGME requirements and institutional policies.
• Serves as a key advisor and consultant to the Program Director on all program-related matters, including the development and implementation of GME policies, the resolution of complex issues, and the development of strategic initiatives.
• Provides mentorship and guidance to junior program coordinators and may supervise a team of administrative staff.
• Represents the program at national and international meetings and conferences and actively participates in professional organizations.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, program directors, institutional leaders, external agencies, and accrediting bodies.
• Oversees aspects of program budget management, including forecasting, monitoring expenditures, reconciling trainee clinical effort, ensuring compliance with all financial regulations, and managing the budget development process for program-related activities.
• Ensures compliance with all applicable regulations, including but not limited to HIPAA, FERPA, and all relevant state and federal laws.
• Stays abreast of the latest advancements in medical education, accreditation standards, and best practices in GME program administration.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Ability to successfully lead and mentor junior staff.
• Advanced knowledge of GME regulations, accreditation standards (e.g., ACGME, TMB, NRMP, LCME), and best practices in medical education, including a deep understanding of the Next Accreditation System.
• Strong strategic planning and program development skills.
• Excellent analytical and problem-solving skills with the ability to analyze complex data, identify trends, and develop data-driven solutions to program challenges.
• Advanced proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent written, verbal, and presentation communication skills with the ability to effectively communicate complex information to diverse audiences, including senior leadership, faculty, and external stakeholders.
• Ability to effectively collaborate with diverse stakeholders, including faculty, residents, administrators, program directors, institutional leaders, external agencies, and accrediting bodies.
• Demonstrated ability to exercise independent judgment and make sound decisions in complex situations with minimal oversight.
• Ability to handle sensitive information with absolute confidentiality and maintain the highest level of professionalism and integrity.
• Strong commitment to continuous professional development.
• Proven ability to manage and oversee program budgets, including forecasting, monitoring expenditures, and ensuring compliance with all financial regulations.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Talking

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.