Graduate Medical Education Program Coordinator I, Pediatric

UT Southwestern; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs (TRS)

Tuition Reimbursement

Job summary

UT Southwestern is seeking a Graduate Medical Education Program Coordinator I, Pediatric, to oversee the administration and coordination of residency/fellowship programs. You will work closely with the Program Director to implement and oversee educational activities, maintain records, manage applications, and ensure accreditation compliance.

The role involves supporting residents and fellows on policies, visa and licensure processes, and coordinating evaluations and reports to accreditation

Qualifications

• Must have an Associate's Degree in business administration, healthcare administration, or related field.
• Two years of related experience or 60 college credit hours may substitute for the Associate's Degree.
• May be required to submit to a federal background investigation.
• Bachelor's Degree is preferred.

Responsibilities

• Coordinate and facilitate GME program activities (didactics, conferences, grand rounds) and program-wide events (orientation, graduation, retreats).
• Maintain program records, databases, and accreditation documentation.
• Assist with resident recruitment, selection, onboarding, visa, licensure, and credentialing.
• Advise residents/fellows on program policies and administrative matters.
• Ensure compliance with ACGME requirements and institutional policies.
• Support program quality initiatives and improvement projects.
• Coordinate resident/fellow evaluations, including scheduling and data entry.
• Assist with reports to ACGME and other regulatory bodies.
• Maintain letters of agreement with affiliated training sites.
• Coordinate accreditation site visits and annual program evaluations.
• Support development and tracking of resident wellness programs.
• Maintain effective communication with residents, faculty, staff, and stakeholders.
• Proficient use of RMS, EHR, and other program applications.
• Assist with program budget management and compliance with financial regulations.

Skills

Organizational skills

Written and verbal communication

Microsoft Office

Regulatory knowledge (ACGME/TMB)

Attention to detail

Confidentiality

Collaborative work

Education

Associate's Degree in business administration or healthcare administration

Bachelor's Degree (preferred)

Tools

Residency Management System (RMS)

Electronic Health Records (EHR)

Job description

Job Description - Graduate Medical Education Program Coordinator I, Pediatric (981640)

Job Description

Graduate Medical Education Program Coordinator I, Pediatric - ( 981640 )

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience
  May be required to submit to a federal background investigation.

Preferred

• Education
  Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS and ABILITIES

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Talking

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.