Graduate Medical Education Program Coordinator - Emergency Medicine Residency - Full Time

Guthrie; Sayre (Bradford County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision starting first

PTO starts Day 1

403(b) Employer Match with Fidelity

Employee Assistance Program

Shift Differentials & Premiums

Inclusive Work Environment

Job summary

Guthrie is seeking a General Medical Education Program Coordinator to oversee the operational and financial management of the accredited Residency/Fellowship training program. You will ensure ACGME compliance, coordinate recruitment, onboarding, and program evaluations, and support institutional improvement efforts across GME platforms.

You will work under the Manager of Residency Practice, the Director of Medical Education, and the Program Director, serving as the liaison among faculty,

Qualifications

• Must have Associate degree or equivalent with 2+ years medical education experience
• Preferred: Bachelor’s degree in Education, Health Care Administration, Business Administration or equivalent
• Supervisory experience is a plus
• Knowledge of residency program structure and ACGME/USMLE/COMLEX requirements desired
• Experience with residency management databases and relevant software (ERAS/NRMP/New Innovations) beneficial

Responsibilities

• Act as lead point for the Residency/Fellowship program and coordinate as directed by leadership
• Ensure adherence to ACGME, RRC, LCME/COCA requirements and governance standards
• Coordinate recruitment, onboarding and orientation using ERAS and NRMP
• Support strategic planning and project work for program and institutional improvement
• Maintain accurate data in GME systems (ACGME, WebADS, ERAS, NRMP, New Innovations, FREIDA)
• Direct administrative paperwork and records to ensure compliance
• Develop and monitor residency program budget
• Oversee procedure logs, duty hours, conferences and EMR compliance
• Coordinate resident/fellow filing, schedules and milestones
• Implement and refine resident, faculty and program evaluation systems
• Maintain external program advertising/media and website updates
• Support resident events and wellbeing activities
• Prepare resident schedules (rotations, on-call, lectures)
• Be available for occasional professional travel

Skills

Residency program knowledge

ACGME requirements knowledge

Graduate medical education data mgmt

USMLE/COMLEX familiarity

Education

Associate degree or 2+ years medical education experience

Bachelor’s degree in Education/Healthcare/Business

Supervisory experience

Tools

WebADS

ERAS

NRMP

New Innovations

FREIDA

ACGME databases

Job description

Make an impact beyond administration! As a General Medical Education Program Coordinator, you'll help support the future of medicine!

Recognized as a Top Healthcare Employer:

• Best Places to Work 2025 - Modern Healthcare
• America's Greatest Workplaces in Healthcare 2025, 2026 - Newsweek
• America's Best-In-State Employers (PA) 2025 - Forbes
• America's Best Employers for Healthcare Professionals 2025 - Forbes
• America's Best Employers for Women 2025 – Forbes

Schedule & Coverage:

• Full-Time, Day Shift, Onsite

Benefits That Matter:

• Medical, Dental, Vision starting first of month after hire
• PTO starts Day 1
• Voluntary 403(b) Retirement Plan with Employer Match – Plan for your future with Fidelity investment options
• Employee Assistance Program – Confidential support for personal and professional well-being
• Shift Differentials & Premiums – Earn more for evenings, nights, weekends, and float coverage
• Friendly, Inclusive Work Family – Be part of a team that feels like home

Position Summary: With oversight and direction from the Manager of Residency Practice (MRP), Director of Medical Education (DME) and the Program Director (PD), the Program Coordinator (PC) is responsible for the operational and financial management of the accredited Residency/Fellowship training program and the strategic planning support for the program and institutional improvement efforts. The PC will ensure compliance with the Residency/Fellowship specialty specific Accreditation Council for Graduate Medical Education (ACGME) requirements. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, coordinating, and supporting the preparation of didactic sessions, and maintain residency related databases. They will also be the point person in the program to serve as a liaison between the Program Director, faculty, residents/fellows, students, graduate medical education office, administration, and other internal and external agencies.

Education, License & Cert:

• Required: Will consider Associate Degree or combination of education and minimum of two years of medical education experience.
• Preferred: Bachelor’s degree in Education, Health Care Administration, Business Administration or equivalent.
• Supervisory experience is a plus.

Experience:

• Preferred: Working knowledge of residency program structure and outside reviewing agency (ACGME) requirements.
• Knowledge of USMLE, COMLEX, ACGME and Specialty Board requirements for accreditation.
• Working experience with graduate medical education related databases, including residency management suites.
• Certification through the National Board for Certification of Training Administrators in Graduate Medical Education (TAGME) preferred when eligible.

Essential Functions:

1. Act as the lead point person for the Residency/Fellowship program to manage and coordinate the program as directed by the DME/MRP and PD.
2. Possess thorough knowledge of policy and process guidelines determined by the ACGME, RRC, LCME/COCA, institution, and specialty board to successfully adhere to requirements and manage the program accreditation process.
3. Coordinate full scope, recruitment, onboarding, and orientation process for program, including using ERAS and NRMP for screening, comparing, processing and ranking applicants.
4. Provide strategic planning support and develop, perform, and monitor special S.M.A.R.T goal driven project work for program and institutional process and procedure improvement in conjunction with the MRP, DME and PD.
5. Support the Residency/Fellowship by providing and maintaining accurate, relevant data about specific program requirements and compliance standards in all GME related systems (i.e. ACGME, WebADS, ERAS, NRMP, New Innovations, specialty board, FREIDA, etc.).
6. Direct the work flow and supervise the necessary administrative paperwork and records for the program to ensure compliance and meet accreditation and governance standards.
7. Develop, manage and monitor residency program budget in coordination with the MRP, DME and PD.
8. Oversight Track and verify procedure logs to meet program completion requirements; duty hours, conference attendance, EMR compliance, moonlighting, etc.
9. Coordinate resident/fellow filing/data management, seasonal program activities and timelines, including in‑training exams, PEC and CCC/milestones
10. Implement, maintain and refine the resident, faculty and program evaluation systems.

Other Duties:

1. Under the direction of Manager of Residency Practice and the Director of Medical Education, create and/or maintain external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/edits annual publications regarding the program. Maintain and update program’s website.
2. Participate in Resident events as appropriate, including graduation and wellbeing activities as appropriate to support an environment of appreciation and wellness for all team members.
3. Prepare and maintain resident schedules including rotation schedules, call schedules and lecture schedules.
4. Be able to occasionally travel for professional development.