Graduate Medical Education Operations & Education Lead

Duke Careers; Durham (NC); On-site; USD 61,000 - 88,000; Full time

Job summary

Duke University School of Medicine is seeking a Graduate Medical Education Program Coordinator to support the success of physicians-in-training and help shape the future of healthcare. You’ll collaborate with department leadership, faculty, residents, and stakeholders to ensure compliant and efficient program administration.

In this role you will manage education activities, coordinate recruitment, support accreditation, and ensure data-driven quality improvement across residency programs, with

Qualifications

• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience working with databases and information management systems.
• Exceptional organizational, multitasking, and time-management skills.
• Strong attention to detail and commitment to regulatory compliance.
• Ability to manage multiple competing priorities and deadlines.
• Excellent verbal and written communication skills.
• Proven ability to collaborate effectively with physicians, administrators, learners, and healthcare professionals at all levels.
• Experience coordinating projects, events, educational programs, or operational initiatives.

Responsibilities

• Coordinate and support all aspects of Graduate Medical Education program administration.
• Assist with planning, implementing, and monitoring operational, academic, and financial activities.
• Partner with program leadership to ensure ongoing compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies.
• Provide guidance regarding residency program operations, requirements, and best practices.
• Coordinate annual resident recruitment activities.
• Maintain expertise in Electronic Residency Application Service (ERAS) processes and National Resident Matching Program (NRMP) requirements.
• Assist in developing, designing, and distributing recruitment and marketing materials.
• Support interview season logistics and candidate communications.
• Monitor evolving accreditation standards and regulatory requirements.
• Maintain residency databases and ensure accurate program reporting.
• Assist in preparing documentation for accreditation reviews and program evaluations.
• Promote compliance with institutional, departmental, specialty board, and ACGME requirements.
• Support implementation of educational goals, objectives, and curriculum activities.
• Assist the Program Director in managing evaluation processes for residents, faculty, and program participants.
• Compile and analyze data to support continuous quality improvement initiatives.
• Help ensure an exceptional educational experience for residents.
• Serve as a liaison among residents, faculty, department leadership, and the GME Office.
• Represent the department on committees and workgroups as assigned.
• Foster strong partnerships across departments to support resident education.
• Communicate important program updates, policies, and initiatives to key stakeholders.
• Assist with program budget administration and expense tracking.
• Support purchasing and resource management activities as delegated.
• Coordinate meetings, educational events, and departmental activities.

Skills

MS Office Suite

Databases

Organizational skills

Attention to detail

Communication skills

Project coordination

Work prioritization

Collaboration with physicians

Education

Bachelor's degree or equivalent

Tools

ACGME knowledge

Job description

Duke University School of Medicine is seeking a Graduate Medical Education Program Coordinator to support the success of physicians-in-training and help shape the future of healthcare. You’ll collaborate with department leadership, faculty, residents, and stakeholders to ensure compliant and efficient program administration.

In this role you will manage education activities, coordinate recruitment, support accreditation, and ensure data-driven quality improvement across residency programs, with