Graduate Counseling & Admissions Coordinator (Hybrid)

University of Washington Medical Center; Seattle (WA); Hybrid; USD 72,000 - 78,000; Full time

Job summary

The Counseling Services Coordinator at the University of Washington College of Arts & Sciences on the Seattle campus provides professional academic counseling to graduate students and oversees graduate admissions processes for multiple units.

This role supports the full lifecycle of graduate education, from outreach for prospective students through degree completion, and serves as a primary resource on policies and academic requirements.

Qualifications

• Bachelor’s degree required; master’s preferred.
• Demonstrated ability to interpret and explain complex academic policies.
• Strong organizational, administrative, and problem-solving skills.
• Excellent written and oral communication skills.
• Ability to work effectively with students from diverse backgrounds.
• Experience with data collection, reporting, and analysis; proficiency with Microsoft Office tools.
• Maintain confidentiality and exercise sound professional judgment.

Responsibilities

• Provide professional academic counseling to graduate students and oversee graduate admissions processes.
• Support graduate admissions workflows and outreach to prospective students.
• Coordinate unit-wide recruitment and outreach activities to support enrollment pipelines.
• Assist with program operations, including scheduling, enrollment monitoring, and data reporting.
• Maintain advising materials, handbooks, and online resources; ensure FERPA compliance.

Skills

Communication skills

Organizational skills

Interpersonal skills

Diversity & inclusion

Education

Bachelor’s degree in education, counseling, social sciences, or related field

Master’s degree in higher education or related field

Tools

SDB

EARS

MyGrad

Workday

Slate

BI Portal

Job description

The Counseling Services Coordinator at the University of Washington College of Arts & Sciences on the Seattle campus provides professional academic counseling to graduate students and oversees graduate admissions processes for multiple units.

This role supports the full lifecycle of graduate education, from outreach for prospective students through degree completion, and serves as a primary resource on policies and academic requirements.