Graduate Coordinator - English

Louisiana State University; Goodwell (OK); On-site; USD 57,308,000 - 85,962,000; Full time

Job summary

Louisiana State University’s English Department seeks a Graduate Coordinator to manage the graduate office, admissions workflow, GTAs, and budget responsibilities. The role provides crucial administrative support to the Director of Graduate Studies and ensures compliance with university policies.

The position oversees admissions, course scheduling, HR tasks, and data reporting, while coordinating with the Registrar, Graduate School, and HR to support graduate students and maintain program

Qualifications

• Bachelor’s degree or master’s degree with relevant experience in graduate studies administration.
• Experience coordinating admissions, budgets, and HR processes for graduate students.
• Familiarity with Workday and campus administrative workflows.

Responsibilities

• Assist the Director of Graduate Studies and coordinate scheduling of courses with the Registrar.
• Maintain records, assist with awards, and update the English Graduate Studies website; manage deadlines and communications.
• Onboard GTAs using Workday; collaborate with Human Resources on credentialing and compensation processes.
• Coordinate admissions processes, databases, reports, and confidentiality of files; assist with orientation and advising.
• Support student registration and counseling on assistantships and eligibility; monitor compliance.
• Manage the English Graduate Studies budget (~$1.1 million) and advise on expenditures and staffing needs.
• Perform other duties as assigned.

Skills

Administrative coordination

Communication

Budget management

Graduate program support

Education

Bachelor's degree

Two years related experience

Master's degree

Tools

Workday

Watermark

Job description

Job Posting Title:

Graduate Coordinator - English

Position Type:

Professional / Unclassified

Department:

LSUAM HSS - English - Human Resources (Richard Joseph Landry Jr. (00003150))

Work Location:

0260 O.K. Allen Hall

Pay Grade:

Professional Hourly

Job Description:

The English Department at LSU is seeking a Graduate Coordinator. This position is responsible for coordination of the English Graduate Office, including coordination of admissions to our program and support to applicants, human resource management processes of graduate students and personnel paperwork, utilization and maintenance of various programs and processes to assist and counsel Graduate Teaching Assistants (GTAs) for courses and maintaining eligibility for assistantships and updating and managing the English Graduate Studies budget. This position serves as the assistant to the Director of Graduate Studies in providing academic and administrative support to the program in order to maintain proper university procedures and protocols.

Job Responsibilities

20% - Academic : Serves as the assistant to the Director of Graduate Studies program and works closely with the Director of Undergraduate Studies. Provides academic support to make sure the program and each graduate student remains in compliance with all university procedures and protocols. Communicates with internal Graduate Committee about graduate faculty and graduate student concerns and opportunities as well as milestone progress. Works alongside the Graduate and Undergraduate directors to coordinate the scheduling of courses each semester in collaboration with the University Registrar, faculty, and other departmental staff.

20% - Administrative : Provides administrative support to make sure the Graduate studies office maintains records properly, and instructs faculty and students on proper university procedures and protocols. Attends Graduate Coordinator Meetings to stay up to date on Graduate School guidelines. Coordinates efficient processes to administer departmental and university wide awards for students. Assists students in filing their necessary paperwork with the Graduate School to remain in good academic standing. Administers the collection of internal course evaluations and submits data to the university assessment software, Watermark. Maintains calendar of student deadlines, defense dates, award deadlines, and meetings for Director. Manages and maintains updatesto Graduate Studies website within the English Department site.

20% - Human Resource Management/Personne l: Administers the process of onboarding newly appointed Graduate Teaching Assistants into our program through Workday. Collaborates with Human Resources on specific projects and tasks such as submitting Graduate Teaching Assistants and Graduate Faculty through the multi-step Faculty Credentialing software. Submits student requests for potential additional compensation work to the Graduate School for approval. Ensure students’ academic and employment records are properly maintained. Works alongside the Graduate School and Human Resources to ensure international students meet guidelines to maintain their status at the university.

15% - Admissions : Coordination of admissions process as well as a liaison between the department potential applicants and members of the community. Works in collaboration with the Graduate School Admissions to create an effective and efficient admissions process for the department. Involves the creation of specialized databases, reports, and the maintenance of confidential electronic paper files. Assists with orientation and advising of new graduate students to our program and assists with their transition over the summer.

10% - Registration : Supports registration of graduate students for classes and hours and provides counseling to students regarding all aspects of their assistantship and maintaining eligibility in our program. Utilizes various electronic LSU programs and processes in order to facilitate, monitor, and maintain compliance for all graduate students.

10% - Budget : Manages and updates the English Graduate Studies budget of approximately $1.1 million for graduate stipends and salaries. Maintain records of expenditures, encumbrances and balances, and monitor and track budget expenditures in order to inform the Director of Graduate program on the status of the budget as needed. Collaborates with college to maintain a balanced budget throughout the year. Makes recommendations based on budget for admission numbers and potential additional compensation opportunities for students.

5% - Other duties as assigned

Minimum Qualifications

Bachelor’s degree and two years of related experience or master’s degree.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

Master’s degree and knowledge of Workday and/or experience with graduate student support.

Additional Information : This position has access to/directly handles cash/funds. Financial history/credit check required per FASOP HR-04.

Posting Date:

September 22, 2026

Closing Date (Open Until Filled if No Date Specified):

January 20, 2027

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

N

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.