Graduate and Professional Admissions Specialist 2

The Ohio State University; Columbus (OH); On-site; USD 28,000 - 29,000; Full time

Job summary

The Ohio State University is seeking a Graduate and Professional Admissions Specialist 2 to evaluate credentials, manage GPA calculations, and support admissions processes for 32,000+ applicants. You will update prerequisite checklists, verify transcripts, and assist with program liaison tasks across multiple professional schools.

You’ll use PeopleSoft and OnBase to maintain admissions data, participate in recruitment events, and advise applicants on course prerequisites during peak season.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant professional experience and experience with desktop technologies.
• Attention to detail.
• Strong interpersonal, written and verbal communication skills.

Responsibilities

• Evaluate domestic or international credentials to meet minimum admissions criteria.
• Calculate and enter overall GPA and per-university GPA in SIS.
• Update prerequisite checklists in SIS and verify transcript authenticity.
• Assist Manager, liaison to professional programs, and support Buckeye Bound/Buckeye Preview events.
• Advise applicants on prerequisites and respond to inquiries.

Skills

Attention to detail

Interpersonal skills

Written communication

Verbal communication

Education

Bachelor's degree or equivalent experience

Tools

PeopleSoft

OnBase

SIS

Job description

Job Title: Graduate and Professional Admissions Specialist 2 Department: Strategic Enrollment | Graduate and Professional Admissions

The Graduate and Professional Admissions Specialist 2 serves as a credentials evaluator and a back-up to the Manager of the evaluation area, assists the manager with provisionally admitted student records and holds, serves as a liaison to professional programs, provides administrative and leadership support to the Professional Schools Recruitment Committee, presents and recruits professional programs for Buckeye Bound, and Buckeye Preview events. Updates resources used to evaluate professional applications. Evaluates domestic or international credentials of Graduate and Professional applicants to make sure they meet minimum admissions criteria as outlined in college and faculty rules, and to evaluate the pre-perquisite preparation of professional applicants, to aid admissions committees in the decision-making process. Utilizes industry knowledge and professional experience of domestic and international educational systems for post-secondary educational structures, professional pre-requisite coursework to evaluate applications.

Uses professional experience at The Ohio State University to know university policies, procedures, program/academic unit requirements, and admission requirements for an application pool of 32,000+ applicants. Confirms all transcripts have been received. Calculates and enters overall GPA as well as the GPA for each previous university. Determines if the Graduate School criteria has been met. Evaluates authenticity of transcript documents. Identifies and applies appropriate resources to interpret and evaluate program prerequisites, academic calendars, and grading systems. Updates prerequisite checklists in our Student Information System (SIS) and enters calculated GPA on evaluation page in SIS.

Uses judgment and professional experience to confirm that a professional course fulfills a program prerequisite if an exact transfer credit equivalent does not exist. Confirms that all prerequisite coursework is present in academic record. Develops and maintains strong proficiency in using the PeopleSoft and OnBase systems to enter and maintain post-secondary school credentials in our admissions database. Researches information online and contacts post-secondary officials to correctly interpret credentials and resolve discrepancies. Ensures credentials evaluations are completed accurately and in a timely manner. Performs quality control functions. Reviews and responds to incoming questions and escalated cases, from departments and counselors and applicants. Advises prospective applicants on appropriate courses to fulfill prerequisites.

Serves on departmental and campus committees, as appropriate. Performs special projects and programs as assigned. Assists with annual update and review of area documentation. Provides suggestions to manager of possible efficiencies.

Qualifications

Required:

Bachelor's degree or equivalent experience. 2 years of relevant professional experience and experience with desktop technologies. Attention to detail. Strong interpersonal, written and verbal communication skills.

Desired

2-4 years of relevant professional experience. Understanding of evaluation and interpretation of international and domestic educational credentials and professional program prerequisites. Flexibility to work schedule during peak season; November - February. Preference given to those with experience in Graduate and Professional Admissions.

Additional Information

Target hiring range for this position is $20.43 to $21.31/per hour.

The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

Applicants will only be reviewed if they submit both a resume and a cover letter for this position.

Job Profile

Name: Graduate and Professional Admissions Specialist 2 (ACAGPAS2)

Function: Academic Administration

Sub-function: Graduate and Professional Admissions

Career Band: Individual Contributor - Specialized

Career Level: S2

Location: Student Academic Services (0160)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.