Graduate Admission Specialist - DCFMA

Chapman University

Irvine (CA)

On-site

USD 70,000 - 73,000

Full time

5 days ago

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Job summary

Chapman University seeks a Graduate Admission Specialist to manage the graduate admissions process for Dodge College of Film and Media Arts. You will help recruit domestic and international students, coordinate application reviews, and communicate with prospects throughout the admissions cycle.

The role involves collaboration with the Dean, Director of Dodge Admission, and Communications to drive recruitment strategies and ensure smooth operations within the Dodge Admission Center on campus.

Qualifications

Bachelor’s degree or equivalent combination of education and experience.
2–3 years’ experience in admissions, recruitment, or related field.
Proven ability to handle simultaneous deadlines and communicate effectively.
Excellent written and oral communications skills.
Strong organizational skills to coordinate work from various departments.
Proven ability to multi-task in a fast-paced environment.

Responsibilities

Develop and implement recruitment plans in collaboration with the Director of Dodge College Admission.
Manage the application review process and coordinate reviewer schedules.
Oversee applicant interview process for all graduate programs and tours.
Analyze recruitment and admissions data and present findings to leadership.
Coordinate on-campus and off-campus recruitment events and travel budgets.
Perform daily admissions duties including email, phone, and in-person inquiries.

Skills

Communication skills

Organizational skills

Data analysis

Interpersonal skills

Teamwork

Problem solving

Technology proficiency

Education

Bachelor’s degree or equivalent

Tools

Unibuddy

Job description

Position Information

Position Title

Graduate Admission Specialist - DCFMA

Position Type

Regular

Job Number

SA91324

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$70,304-$73,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Under the direction of the Dean and Director of Dodge Admission, the Graduate Admission Specialist participates in the entire graduate admissions process for Dodge College of Film and Media Arts (DCFMA). This position will support the creation and implementation of recruitment strategies for our graduate programs and participate in graduate recruitment events for Dodge College graduate programs. This includes recruitment of domestic and international students. Other duties include application updates, coordinating processes for reading and reviewing applications, maintaining and analyzing reports, communicating regularly with our graduate admission office, and updating program and admission information on the website. Perform other duties as assigned.

Responsibilities

Admission and Recruitment Duties:

Work with the Director of Dodge College Admission in the development and implementation of recruitment plans and strategies that align with the Dean’s goals.
Recommend and develop new approaches to attracting the most competitive candidates to the university and advise on the recruitment of talented students.
Manage the application review process: allocate files to faculty, track reviewers’ progress, provide training and troubleshooting assistance as needed.
Assist with the review of applicant files.
Manage applicant interview process for all graduate programs including faculty interview schedules and tours.
Collect and analyze recruitment and admissions data, presenting it to the Director of Admission and Deans.
Oversee and manage the admitted student outreach and communications efforts including graduate visit opportunities.
Coordinate and participate in off-campus recruiting events (domestic and international) including college fairs, workshops, panels, and assist with creating travel budgets.
Some travel and weekend work hours are required for recruitment events.
Schedule meetings with prospective students to provide information regarding our programs, application process and procedures.
Research and evaluate the demographic and academic characteristics of similar graduate film programs, to create an annual recruitment outreach plan and develop a market analysis.
Collaborate with Director of Dodge College Admission and Director of Communications to create a strategic marketing plan to achieve recruitment goals.
Serve as a liaison to Graduate Admissions Office including attending monthly meetings and weekly communication.
Manage special projects assigned by Director of Admission

Admission Office and Daily Operations:

Manage all email, phone calls, and walk-ins regarding graduate admission.
Supervise graduate admission student staff including recruiting, hiring, training, and scheduling.
Oversee the graduate team’s proper usage of communications software “Unibuddy.”
Coordinate and schedule in-person and virtual graduate tours for Dodge College.
Assist with the daily opening and closing duties for Dodge Admission Center.
Support the team in all Dodge College recruitment events, including undergraduate admission events.
As needed, assist with the application review process for undergraduate admission including reviewing files and conducting interviews.

Required Qualifications

Bachelor’s degree or equivalent combination of education and experience.
A minimum of 2 – 3 years’ experience in admissions, recruitment, or related field.
Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure
Excellent written & oral communications skills.
Strong organizational skills to coordinate work from various departments and ensure accuracy and completeness.
Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure.
Strong interpersonal skills to interact with diverse constituents at all levels.
Strong technical skills to learn and use Chapman’s enterprise applications.
Skilled in analyzing, interpreting, and reporting data, with the ability to solve problems and provide accurate information and recommendations.
Interest in higher education admissions process.
Skills in record maintenance.
Strong knowledge of Microsoft Office and web applications.
Proven ability to multi-task in a fast-paced environment.
Ability to show self-initiative.
Ability to work as a team member.
Ability to demonstrate tact and diplomacy, maintain confidentiality and follow FERPA regulations.

Desired Qualifications

Experience in developing and implementing recruitment plans.
Basic knowledge of Dodge College and Admission policies and eligibility requirements.
Experience in providing administrative support in a professional office.
Knowledge of film and media arts.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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