Graduate Admission Specialist - DCFMA

Chapman University; Orange (CA); On-site; USD 70,000 - 73,000; Full time

Job summary

Chapman University in Orange, CA is seeking a Graduate Admission Specialist for the Dodge College of Film and Media Arts. You will manage the graduate admissions process, support recruitment strategies for domestic and international students, and help maintain and analyze admission data.

Responsibilities include coordinating application reviews, scheduling interviews, guiding staff, and collaborating with the Dean, Director of Dodge Admission, and Communications to reach recruitment goals.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–3 years’ experience in admissions, recruitment, or related field.
• Excellent written & oral communications skills.
• Strong organizational skills to coordinate work from various departments.
• Proven ability to handle simultaneous deadlines and maintain composure.
• Familiarity with FERPA regulations.
• Proficient in Microsoft Office and web applications.
• Ability to analyze, interpret, and report data.

Responsibilities

• Develop recruitment plans aligned with the Dean’s goals.
• Advise on attracting competitive candidates and recruit talent.
• Manage the application review process and track reviewers’ progress.
• Assist with the review of applicant files.
• Coordinate applicant interviews for all graduate programs.
• Collect and analyze recruitment and admissions data and report findings.
• Oversee admitted student outreach and communications efforts.
• Coordinate and participate in off-campus recruitment events (domestic and international).
• Schedule meetings with prospective students to discuss programs and procedures.
• Collaborate to create marketing plans to achieve recruitment goals.

Skills

Communication

Organizational

Interpersonal

Teamwork

FERPA

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Chapman enterprise apps

Web applications

Job description

Posting Details

Position Information

Position Title
Graduate Admission Specialist - DCFMA

Position Type
Regular

Job Number
SA91324

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification
Exempt

Anticipated Pay Range
$70,304-$73,000

Pay Range Information
Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes intoaccount a variety of factors that are considered in makingcompensation decisions, including experience, skills, knowledge,abilities, education, licensure and certifications, and otherbusiness and organizational needs. Salary offers are determinedbased on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors. The anticipatedpay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Under the direction of the Dean and Director of Dodge Admission, the Graduate Admission Specialist participates in the entiregraduate admissions process for Dodge College of Film and MediaArts ( DCFMA ). This position will support the creation andimplementation of recruitment strategies for our graduate programsand participate in graduate recruitment events for Dodge Collegegraduate programs. This includes recruitment of domestic andinternational students. Other duties include application updates,coordinating processes for reading and reviewing applications,maintaining and analyzing reports, communicating regularly with ourgraduate admission office, and updating program and admissioninformation on the website. Perform other duties as assigned.

Responsibilities

Admission and Recruitment Duties

• Work with the Director of Dodge College Admission in thedevelopment and implementation of recruitment plans and strategiesthat align with the Dean’s goals.


• Recommend and develop new approaches to attracting the most competitive candidates to the university and advise on the recruitment of talented students.


• Manage the application review process: allocate files to faculty, track reviewers’ progress, provide training andtroubleshooting assistance as needed.


• Assist with the review of applicant files.


• Manage applicant interview process for all graduate programs including faculty interview schedules and tours.


• Collect and analyze recruitment and admissions data, presenting it to the Director of Admission and Deans.


• Oversee and manage the admitted student outreach and communications efforts including graduate visit opportunities.


• Coordinate and participate in off-campus recruiting events(domestic and international) including college fairs, workshops,panels, and assist with creating travel budgets.


• Some travel and weekend work hours are required for recruitmentevents.


• Schedule meetings with prospective students to provideinformation regarding our programs, application process andprocedures.


• Research and evaluate the demographic and academic characteristics of similar graduate film programs, to create an annual recruitment outreach plan and develop a market analysis.


• Collaborate with Director of Dodge College Admission andDirector of Communications to create a strategic marketing plan toachieve recruitment goals.


• Serve as a liaison to Graduate Admissions Office includingattending monthly meetings and weekly communication.


• Manage special projects assigned by Director of Admission

Admission Office and Daily Operations

• Manage all email, phone calls, and walk-ins regarding graduateadmission.


• Supervise graduate admission student staff includingrecruiting, hiring, training, and scheduling.


• Oversee the graduate team’s proper usage of communicationssoftware "Unibuddy".


• Coordinate and schedule in-person and virtual graduate toursfor Dodge College.


• Assist with the daily opening and closing duties for DodgeAdmission Center.


• Support the team in all Dodge College recruitment events,including undergraduate admission events.


• As needed, assist with the application review process forundergraduate admission including reviewing files and conductinginterviews.

Required Qualifications

• Bachelor’s degree or equivalent combination of education andexperience.


• A minimum of 2 – 3 years’ experience in admissions,recruitment, or related field.


• Proven ability to handle simultaneous deadlines, communicateeffectively and maintain a positive composure


• Excellent written & oral communications skills.


• Strong organizational skills to coordinate work from variousdepartments and ensure accuracy and completeness.


• Proven ability to handle simultaneous deadlines, communicateeffectively and maintain a positive composure.


• Strong interpersonal skills to interact with diverseconstituents at all levels.


• Strong technical skills to learn and use Chapman’s enterpriseapplications.


• Skilled in analyzing, interpreting, and reporting data, withthe ability to solve problems and provide accurate information andrecommendations.


• Interest in higher education admissions process.


• Skills in record maintenance.


• Strong knowledge of Microsoft Office and web applications.


• Proven ability to multi-task in a fast-paced environment.


• Ability to show self-initiative.


• Ability to work as a team member.


• Ability to demonstrate tact and diplomacy, maintainconfidentiality and follow FERPA regulations.

Desired Qualifications

• Experience in developing and implementing recruitmentplans.


• Basic knowledge of Dodge College and Admission policies andeligibility requirements.


• Experience in providing administrative support in aprofessional office.


• Knowledge of film and media arts.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives throughin-person engagement. This position is fully on campus, andemployees work alongside colleagues, faculty, students, and staffeach day to support our vibrant university community.

Chapman University is an equal opportunity employer that providesequal employment opportunities to all individuals, regardless oftheir protected characteristics. All qualified applicants andemployees are encouraged to apply and will receive considerationfor employment without regard to race, color, religion, age, sex,sexual orientation, gender identity, gender expression, nationalorigin, ancestry, citizenship status, physical disability, mentaldisability, medical condition, military and veteran status, maritalstatus, pregnancy, genetic information or any other characteristicprotected by state or federal law.

Applicants for Staff and Administrator positions must be currentlyauthorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completionand outcomes of a criminal background screening and returning tothe Office of Human Resources a signed original acceptance of theChapman University Agreement to Arbitrate.