Graduate Administrator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 24,000 - 31,000; Full time

Job summary

The University of Pittsburgh is seeking a Graduate Administrator in the Graduate Studies office. The role acts as a liaison between the Office of Graduate Studies and academic departments, handling admissions, student records, progress, appointments, and communications.

Candidates should be highly organized with strong time management, communication skills, and comfortable with information technology. Work schedule is Monday–Friday, 8:30 AM – 5:00 PM, with hybrid on-campus and remote work as

Qualifications

• Advises students and prospective students on admissions, financial aid, academic requirements, career development, and campus activities.
• Coordinates school-wide academic advising and peer mentoring programs.
• Works with Admissions and Career Services to provide program information and administer information sessions.
• Trains lower level employees, students, and volunteers on assigned tasks.

Responsibilities

• Supports graduate recruitment, admissions, and student record maintenance.
• Monitors graduate student academic progress and coordinates appointments.
• Oversees graduate student communications and program activities.
• Assists with special projects and collaborative departmental initiatives.

Skills

Communication

Verbal & Written Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description - Graduate Administrator (26005858)

Graduate Administrator

The Office of the Dean in the Dietrich School of Arts and Sciences is seeking a Graduate Administrator in the Graduate Studies office. The Graduate Administrator is a key staff member and will act as a liaison between the Office of Graduate Studies and one or more academic departments. The incumbent will develop, maintain, and share expertise about department, school, and university policies and procedures. They will oversee all aspects of graduate administration in the assigned department(s), including but not limited to: providing administrative support for graduate recruitment and admissions, maintaining up-to-date graduate student files, monitoring and supporting graduate student academic progress, coordinating graduate student appointments, and managing graduate student communications. In collaboration with the graduate administration team, the incumbent will seek to assess and improve administrative functioning on an ongoing basis.
The successful candidate will be highly organized, attentive to detail, skilled in time management, adept in communication, comfortable learning and using different informational technologies, and passionate about supporting students as they continue their education.

Job Summary

Advises students and prospective students on admissions, financial aid, academic requirements, career development, and/or campus activities. Coordinates school-wide academic advising and peer mentoring programs. Implements program activities and works with Admissions and Career Services to provide quality program information and administer multiple types of information sessions. Corresponds with those seeking admissions standards and academic and non-academic programs. Assists with special projects and trains lower level employees, students, and volunteers.

Essential Functions

Knowledge of Microsoft Office Suite, excellent verbal and written communication between faculty, staff, and students.

Physical Effort

This position is generally sedentary. Some stooping, bending, lifting, light walking are required.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Student Services Coordinator II

Job Family Academic & Student Services

Job Sub-Family Student Services

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 AM – 5:00 PM

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $17.74 to $22.17 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.