Admissions Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 24,796 - 31,684; Full time

Job summary

University of Pittsburgh seeks an Admissions Coordinator to manage the admissions process for pre-doctoral programs within the School of Dental Medicine, coordinating applicant information, visit logistics, and communications with prospective students.

This full-time, hybrid role requires excellent organizational and communication skills, the ability to juggle multiple tasks, and collaboration with the Admissions Manager on outreach, events, data reporting, and recruitment activities across

Qualifications

• Bachelor's degree required.
• Minimum 1 year of experience in admissions or similar role.
• Combination of education and relevant experience will be considered.

Responsibilities

• Coordinate admissions processes for pre-doctoral programs and assist with recruitment activities.
• Manage applicant information, correspondence, invitations, acceptances, and non‑consideration letters.
• Coordinate on-site events, external recruitment efforts, and maintain admissions databases.

Education

Bachelor's Degree

Job description

Job Description - Admissions Coordinator (26004495)

Admissions Coordinator

Dent Med-Student Affairs - Pennsylvania-Pittsburgh - ( 26004495 )

The Office of Student Affairs (OSA) is overseen by the Associate Dean for Student Affairs for the School of Dental Medicine. The office assists pre-doctoral dental students, dental hygiene students, international advanced standing students, and residents by providing services such as student orientation, financial aid assistance, and registration. Students from all programs will graduate as competent health care professionals who treat all patients with respect and compassion, provide care using current best evidence, and will be supported in their learning with state-of-the-art technology. OSA provides students with an environment that supports the school’s defined strategic goals within a diverse, welcoming, and supportive community.

Job Summary

Coordinates the admissions process for applicants to include active correspondence with and visit logistics for prospective students. Participates in recruitment activities and projects.

Essential Functions

Incumbent must have excellent organizational and communications skills, be able to manage multiple tasks at one time and display a professional demeanor. The Admissions Coordinator is responsible for assisting with attracting and recruiting highly qualified students to the pre-doctoral programs of the School of Dental Medicine at the University of Pittsburgh and collaborating in the day-to-day management of the processes surrounding their admission to the programs with oversight from the Admissions Manager.

• The incumbent’s responsibilities include, but are not limited to, supporting and assisting the Admissions Manager in execution of the admissions processes for the School of Dental Medicine predoctoral, advanced standing and guaranteed admit programs.
• They will coordinate collection and dissemination of applicant information, maintain the admissions databases, process incoming and outgoing correspondence including invitations, acceptances, and letters of non-consideration.
• Coordinate on-site events and meetings, assist with external recruiting events and fairs, serve as liaison to pipeline organizations and other prospective students, process admission fees and deposits, coordinate with the Office of International Services as required, perform basic analyses and prepare reports, assist in maintaining the admissions section of the Student Affairs webpage, and support the team’s social media presence.

Physical Effort

This position is not sedentary and does require a lot of walking, involving delivering materials to faculty, staff, students and other various departments in the school and across campus, at meetings, and elsewhere. Some travel is required locally and nationally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Admissions Counselor II

Job Family Academic & Student Services

Job Sub-Family Admissions, Enrollment, & Recruitment

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:00 a.m. - 4:30 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $17.95 - $23.08 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.