Financial Administrator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The University of Pittsburgh is seeking a Financial Administrator for SHRS to provide centralized financial services across departments, including budget monitoring, reporting, payroll oversight, and compliance. The role emphasizes accurate reconciliation and cross-functional collaboration within the Dean's Office.

Responsibilities include reconciling multiple accounts, supporting annual budgeting, administering scholarships, and ensuring policy compliance.

Qualifications

• Bachelor's degree in finance/accounting/business; 3+ yrs financial admin/budgeting; account reconciliation, budget monitoring, reporting experience; strong Excel; organized, confidential, good communicator.
• Preferred: Higher ed/academic medical experience; knows Pitt systems (Fiscal Panther, PRISM, Panther Express, Concur); scholarship/endowment fund experience; knows Pitt fiscal policies.

Responsibilities

• Account Management & Reconciliation: Monthly reconciliation of operating, continuing ed, discretionary, and assigned accounts; investigate discrepancies and generate analyses.
• Budget & Reporting: Monitor budgets, flag variances; perform fund transfers; support annual budget prep and financial reporting.
• Payroll & Effort: Verify payroll registers against salary worksheets and effort data; support reviews and certifications.
• Purchasing Compliance: Review/approve Concur expense reports and Panther Express transactions; manage OneCard program.
• Fund & Scholarship Admin: Monitor scholarship/discretionary balances; coordinate with committees; process awards in PittFund$Me.
• Cost Center Oversight: Support account reconciliation and labor/income review; track major fee proposals.
• Compliance & Admin: Complete SOX questionnaire; support audits; maintain records and asset inventory; track overload payments.
• Dean's Office Support: Assist cross-functional financial projects and provide cross-coverage with other staff.

Skills

Budget management

Account reconciliation

Financial reporting

Payroll oversight

Excel

Education

Bachelor's degree in finance/accounting/business

Tools

Concur

Panther Express

Fiscal Panther

PRISM

Excel

Job description

SHRS-Office of the Dean - Pennsylvania-Pittsburgh - ( 26005835 )

The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals—therapists, counselors, advocates, scientists, providers, and practitioners—trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS. https://www.shrs.pitt.edu/about/how-bold-moves-shrs

The Financial Administrator provides centralized financial administration services to assigned departments within the School of Health and Rehabilitation Sciences (SHRS) under the direction of the SHRS Office of Dean Finance Director. The Financial Administrator serves as the primary financial point of contact for assigned departments, delivering consistent, high-quality financial support across account reconciliation, budget monitoring, purchasing compliance, payroll oversight, and financial reporting. The position also supports Dean's Office financial operations.

This position provides dedicated financial support across SHRS departments with the Financial Administrator maintaining strong working relationships with department chairs, faculty, and administrative staff. The position functions with a high degree of independence on routine matters and exercises sound judgment in identifying issues requiring escalation.

Job Summary

Prepares and analyzes financial data for senior leadership in budgetary and financial planning. Tracks and analyzes budgetary developments. Reviews financial and budgetary proposals and assists in preparing complex reports and statements.

Essential Functions

Account Management & Reconciliation: Monthly reconciliation of operating, continuing ed, discretionary, and assigned accounts against trackers/POs/expense reports; investigate discrepancies; distribute monthly account analysis reports; enter forecasts vs. actuals.

Budget & Reporting: Monitor budgets, flag variances; prepare fund transfers (NSCT/SWCT); support annual budget prep; assist Dean's Office financial reporting.

Payroll & Effort: Verify payroll registers against salary worksheets/Fiscal Panther effort data; maintain SPAR changes; support quarterly grant-ending reviews; assist effort certification.

Purchasing Compliance: Review/approve Concur expense reports and Panther Express transactions for accuracy/policy compliance; manage OneCard program (approvals, limits, reconciliation).

Fund & Scholarship Admin: Monitor scholarship/discretionary balances; maintain principal/interest trackers; coordinate with scholarship committees; process awards in PittFund$Me.

Cost Center Oversight: Support continuing ed account reconciliation and labor/income review; manage Major Fee proposals, tracking, and usage reviews.

Compliance & Admin: Complete SOX questionnaire; support audits; manage capital asset inventory; maintain financial records; track overload payments for compliance.

Dean's Office Support: Support cross-functional financial projects; provide cross-coverage with other financial staff.

Physical Effort

Must be able to sit for prolonged periods of time and lift no more than 25 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Financial Analyst II - Budget

Job Family Finance & Procurement

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification Required: Bachelor's in finance/accounting/business; 3+ yrs financial admin/budgeting; account reconciliation, budget monitoring, reporting experience; strong Excel; organized, confidential, good communicator.Preferred: Higher ed/academic medical experience; knows Pitt systems (Fiscal Panther, PRISM, Panther Express, Concur); scholarship/endowment fund experience; knows Pitt fiscal policies.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.