Contracts Administrator

PD Power Systems, LLC; Springfield (VA); On-site; USD 72,000 - 92,000; Full time

Job summary

PD Power Systems, LLC is seeking a mid-level Contracts Administrator to manage cradle-to-grave contracts, including Government and non-Government work. You will ensure compliance with FAR/DFARS, prepare GSA proposals, develop subcontracts, and analyze pricing and profitability.

The role requires 3–5 years of government contracts experience, strong Excel skills, and the ability to coordinate with Program Management. Experience with ITAR/EAR is a plus. Bachelor's degree required.

Qualifications

• Bachelor's degree in business or related field required.
• 3-5 years of government contract experience required.
• FAR/DFARS knowledge and ITAR/EAR familiarity preferred.
• Microsoft Word/Excel proficiency essential for pricing and reporting.
• Certified Federal Contracts Manager or CPCM a plus.

Responsibilities

• Provide cradle to grave contract administration for Government and non-Government contracts.
• Negotiate and administer contracts and subcontracts in compliance with FAR/DFARS.
• Prepare proposals for GSA contracts and economic price adjustments.
• Develop subcontract solicitations and evaluate bids and pricing terms.
• Draft and manage non-disclosure, teaming, and consulting agreements.
• Maintain contractual records per requirements and company policy.
• Support closeout activities for various contract types.

Skills

Contract administration

FAR/DFARS knowledge

Team collaboration

Excel proficiency

Education

Bachelor's Degree in Business/Contract Management/Finance

3-5 years government contracts experience

Professional certifications (CFCM/CPCM) a plus

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

PD Power Systems, LLC is seeking a mid-level Contracts Administrator with experience in cradle to grave administration of Federal Government and non-Government contracts, subcontracts, Teaming Agreements, Non-Disclosure Agreements, Consulting Agreements, and other contractual agreements, including analysis of contract profitability, closeout, regulatory compliance, and a working knowledge of Task Order/Delivery Order contracts. Knowledge of FAR, DFAR, CAS and related agency implementing regulations is required. Experience with GSA contracts is required Hands-on experience with all contract types, but mostly Firm Fixed Price. Must use Excel to develop product pricing.

Essential Duties and Responsibilities:

• Provides "cradle to grave" contract administration, to include developing, negotiating, and administering, of Government and non-Government contracts and subcontracts ensuring compliance with FAR, DFARS, and other government regulations.
• Identifies potential contractual issues or conflicts, analyzes impact/ramifications and works with Program Management staff, subcontractors, and suppliers to resolve problems. Escalates issues to senior management as needed.
• Prepare proposals for our GSA contract to Add Products and for Economic Price Adjustment.
• Develops subcontract solicitations to include Requests for Information, Requests for Quotes and Requests for Proposals.
• Performs analysis of proposals with respect to T's & C's, appropriate FAR/DFAR clause flow-downs, and proposed price/cost.
• Drafts, reviews, negotiates, and administers non-disclosure agreements, teaming agreements, and independent consulting agreements; interpret terms, assess business and legal risks, redraft contract clauses, if necessary, and provide strategies to minimize loss or liability
• Compiles and maintains all required contractual records and documents in accordance with contract requirements and Company policies and procedures.
• Initiates and executes closeout activities in accordance with Customer and company close-out procedures for task order, delivery order, contract, and subcontract closeouts.
• Works collaboratively with Program Management to maintain a high level of customer satisfaction while managing multiple priorities.
• Maintains an in-depth knowledge and working understanding of the US Government Acquisition and Procurement environment, the Contracts function and relevant company policies and procedures, FAR/DFARS, export control, and other Government regulations.
• Partners with Business Development by reviewing and executing Non-Disclosure and Teaming Agreements. Additional support activities include, but are not limited to, analysis of solicitations, preparing summaries and developing strategies and recommendations based on the analysis, with attention to the financial and business risk of the proposed effort, participating in proposal team meetings, and preparing the terms, conditions, and assumptions upon which the proposal may be submitted.

Certificates and Licenses

Certified Federal Contracts Manager, Certified Professional Contracts Manager a plus but not required.

Experience and Education

• Bachelor's Degree in Business, Contract Management, Finance, or related field
• Minimum 3-5 years of relevant experience with government contracts.
• Professional certifications (Certified Federal Contracts Manager or Certified Professional Contracts Manager) a plus.
• Knowledge of federal acquisition laws and regulations, including Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulations Supplement (DFARS) and agency specific regulations are required.
• Experience with GSA contracts is desired.
• Word and Excel competence is essential.
• Experience with International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) a plus.

Technical Skills

• Microsoft Word, Power Point and Excel competence is essential.

Personal Skills

• Excellent communication skills and ability to work in a team