Government Contract Bookkeeper / Accounting Specialist

PROVEN Management, LLC; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

PROVEN Management, LLC is seeking an experienced Government Contract Bookkeeper / Accounting Specialist to support accounting operations for a federal government contractor. The role requires mastery of QuickBooks Online and an understanding of government contracting accounting to keep audit-ready records.

The candidate will independently handle daily accounting tasks, investigate discrepancies, and drive issues to resolution, ensuring compliance with FAR and DCAA considerations.

Qualifications

• Experience with QuickBooks Online and government contracting accounting practices.
• Ability to maintain accurate, organized, and audit-ready financial records.
• Detail-oriented with the ability to recognize and resolve discrepancies.

Responsibilities

• Process accounts payable and accounts receivable, and manage vendor payments.
• Prepare invoices, record payments, and monitor receivables.
• Reconcile bank and credit card accounts and adjust entries as needed.
• Support monthly and year-end close processes and maintain documentation.

Skills

QuickBooks Online

Government contracting accounting

Audit-ready records

Job description

Location: Hybrid | Florida or Washington, DC / Maryland / Virginia preferred

Employment: Full-Time

Travel: Occasional travel to Washington, DC headquarters

About PROVEN

PROVEN Management is an award-winning government contracting firm specializing in project management, workplace solutions, interiors, logistics, and relocation services.

We are seeking an experienced, detail-oriented Government Contract Bookkeeper / Accounting Specialist with direct experience supporting the accounting operations of a federal government contractor.

The ideal candidate is highly proficient in QuickBooks Online, understands government contracting accounting requirements, and takes responsibility for maintaining accurate, organized, and audit-ready financial records.

This is a hands-on position requiring someone who can independently manage daily accounting activities, recognize discrepancies, investigate problems, and follow them through resolution.

Key Responsibilities

• Process accounts payable, accounts receivable, and vendor payments.
• Prepare invoices, record payments, and monitor outstanding receivables.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Prepare journal entries, accruals, and adjusting entries.
• Support monthly and year-end close processes.
• Maintain organized accounting documentation and supporting records.
• Identify and resolve discrepancies without waiting for management to discover them.

Government Contract Accounting

• Maintain financial records by government contract, project, and cost category.
• Support government contract invoicing and billing reconciliation.
• Review labor charges, timesheets, and payroll allocations for accuracy.
• Track direct and indirect expenses and proper cost classifications.
• Support compliance with applicable FAR and DCAA accounting requirements.
• Assist with fringe, overhead, and G&A expense tracking.
• Maintain documentation supporting allowable and unallowable cost classifications.
• Support government contract audits and financial reporting requirements.
• Coordinate with Project Managers to resolve billing, labor, and expense discrepancies.

Payroll & Financial Support

• Review payroll reports and reconcile payroll expenses to the general ledger.
• Support Service Contract Act (SCA), Health & Welfare, and prevailing wage accounting.
• Assist with payroll adjustments and related accounting entries.