GMP Records & Document Control Clerk

Lancesoft; Cincinnati (OH); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401k Contributions

Critical Illness Insurance

Voluntary Life Insurance

Accident Insurance

Job summary

LanceSoft is seeking a Document Control Clerk in Cincinnati, OH to manage site batch records and related documents. You will ensure records are complete, properly indexed, and readily retrievable for audits and cross-functional teams.

The role requires meticulous attention to detail, proficiency with Microsoft Office and ERP systems like SAP, and the ability to work independently within GMP-relevant environments. This is a 0-12+ month engagement with typical 8am–5pm hours.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative, clerical, records management, or document-control experience in a professional environment.
• Experience organizing, indexing, filing, and retrieving records in a structured filing system or document library.
• Strong attention to detail and a methodical approach to handling-controlled documentation.
• Basic proficiency with Microsoft Office applications and electronic document or records systems.
• Clear written and verbal communication skills.
• Ability to follow written procedures, manage recurring tasks, and raise questions when documentation is incomplete or unclear.
• Ability to work independently while coordinating effectively with a cross-functional team.
• Experience in a GMP, regulated, manufacturing, laboratory, or quality environment preferred.
• Familiarity with batch records, controlled forms, document control, or records retention practices preferred.
• Experience with SAP or a similar ERP system preferred.
• Business-level English proficiency required.

Responsibilities

• Receive, sort, organize, and maintain site batch records and cleaning and assembly sheets in accordance with approved procedures.
• Check records for required sections, signatures, dates, and attachments before routing or filing; follow established procedures to resolve or escalate discrepancies.
• Index and file records in the appropriate physical or electronic records library so documents can be located and retrieved efficiently.
• Track records as they move between departments and maintain logs or database entries that support their status and traceability.
• Retrieve records for authorized requests, inspections, audits, and other business needs, and document record movement as required.
• Support records retention, archiving, and disposition activities in accordance with applicable procedures and retention schedules.
• Maintain the organization and condition of records storage areas, including filing supplies and records inventory.
• Communicate with manufacturing, Quality, and administrative colleagues about missing documentation, filing needs, and workflow status.
• Handle confidential and controlled information with discretion.
• Perform general office duties, including data entry, scanning, copying, and preparing documents for filing.

Skills

Attention to detail

Documentation

Microsoft Office

Data entry

English proficiency

Independent worker

SAP experience

Education

High school diploma or equivalent

Tools

SAP

Job description

LanceSoft is seeking a Document Control Clerk in Cincinnati, OH to manage site batch records and related documents. You will ensure records are complete, properly indexed, and readily retrievable for audits and cross-functional teams.

The role requires meticulous attention to detail, proficiency with Microsoft Office and ERP systems like SAP, and the ability to work independently within GMP-relevant environments. This is a 0-12+ month engagement with typical 8am–5pm hours.