Program Administrator

Medical City Healthcare; Fort Worth (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

401(k) Plan with match

Tuition assistance

Job summary

HCA Healthcare's Medical City Fort Worth is seeking a Graduate Medical Education (GME) Program Administrator to support residency and fellowship training programs onsite at the hospital.

The role involves coordinating recruitment, ensuring accreditation compliance, managing program documentation, onboarding, and liaising with residents and faculty. Responsibilities include budgeting, education design support, and program updates to support a high-quality learning environment.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of experience in a healthcare setting (preferably Graduate Medical Education or education) preferred.
• TAGME certification highly regarded.
• Knowledge of Residency Management Systems (MedHub or New Innovations) preferred.
• Proficiency with MS Word, Excel, PowerPoint, PDF software, and online meeting tools.
• Ability to manage multiple tasks and projects efficiently.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate program recruitment efforts and the NRMP process.
• Understand accreditation requirements and assist in ensuring compliance for residents and faculty.
• Prepare and maintain required program/resident documentation.
• Coordinate onboarding and orientation processes.
• Serve as liaison to assure a positive educational experience.
• Coordinate events and processes including curricular activities, budgets, and site visits.

Skills

Excellent written and verbal comms

Multitasking

MS Office proficiency

Strong interpersonal skills

Education

Bachelor’s degree preferred

Tools

MedHub

New Innovations

Job description

Do you have the career opportunities you want with your current employer? We have an exciting opportunity for you to join Medical City Fort Worth which is part of the nations leading provider of healthcare services, HCAHealthcare.

HCA Graduate Medical Education (GME) is the largest sponsor of residency and fellowship training programs across the nation. With more than 300 programs across 85 hospitals, we are building a leading network of innovative, patient-centered graduate medical education programs. We believe graduate medical education is much more than medical training. Our goal is to inspire the next generation of physicians to care for and improve human life by focusing on patient-centered approaches to practicing the latest evidence-based medicine.

The Graduate Medical Education (GME) Program Administrator is responsible for supporting the administrative, operational and financial management functions of the assigned residency/fellowship training program. This position is based onsite at the hospital.

The GME Program Administrator assists GME leaders in providing an optimal working and learning environment for all trainees. The position requires a comprehensive and detailed understanding of Accreditation Council for Graduation Medical Education (ACGME), hospital policies, as well as a high degree of initiative and independent judgment.

The Program Administrator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, onboarding trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, developing faculty and managing internal and external program relations. The Program Administrator supports the education design and leadership of the residency program, and therefore, shares responsibility for the residents, faculty and other colleagues within the program.

Job Summary and Qualifications

Manage the day-to-day operations of one or more residency or fellowship training programs.

Coordinate and organize program recruitment efforts and the National Resident Matching Program (NRMP) process.

Understand the program accreditation requirements and assist in ensuring compliance of the program, residents, and faculty with all applicable requirements.

Prepare and maintain all required program/resident documentation.

Coordinate program/resident onboarding and orientation processes.

Serve as the resident/fellow liaison to assure a positive educational experience.

Continuously assess and coordinate a wide range of programmatic events and processes, including curricular activities, onboarding and graduation, periodic assessment, budget planning and maintenance, annual Accreditation Council for Graduate Medical Education (ACGME) program updates and accreditation site visits, and more.

What qualifications you will need:

Bachelor’s degree preferred

Minimum 3 years of experience in a healthcare setting (preferably in Graduate Medical Education or in some field of education, i.e. teacher/educator) preferred

Training Administrators of Graduate Medical Education (TAGME) certification highly regarded

Knowledge of Residency Management Systems (MedHub or New Innovations) preferred

Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email and other forms of electronic communication

Ability to efficiently and accurately manage multiple tasks and projects

Excellent written and verbal communication skills

Benefits

Medical City Fort Worth, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Supporting HCA Healthcares 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do" - Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.