GME Program Coordinator - Neurology

Boston Children’s Hospital; Boston, Northern (MA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Boston Children’s Hospital is seeking an administrative coordinator to manage the department’s residency/fellowship training program under the supervision of the Program Director and Division Manager. The role involves coordinating onboarding, licensing, and credentialing, maintaining education databases, and planning education events in alignment with GME policies.

Responsibilities include supporting candidate selection, arranging interviews, and ensuring smooth communication between faculty

Qualifications

• Associate's Degree required; Bachelor's degree preferred.
• 1 year administrative work experience.
• Experience in hospital or educational setting preferred.
• Proficiency with Microsoft Office applications (email, word processing, spreadsheets).
• Ability to communicate effectively orally and in writing; strong attention to regulatory requirements.

Responsibilities

• Coordinate and provide administrative support for the GME training program.
• Assist with candidate selection, interviews, and onboarding logistics.
• Coordinate onboarding documents including licensing, visas, credentialing and moonlighting.
• Organize orientation programs, conferences, and events with scheduling and materials.
• Maintain educational databases and records (duty hours, evaluations, personnel) and ensure regulatory compliance.
• Serve as liaison to house staff and program leadership; disseminate policies and schedules.

Skills

Communication skills

Analytical skills

Organizational skills

Planning skills

Interpersonal empathy

Education

Associate's Degree

Bachelor's Degree

Job description

Position Summary

Under direct supervision of the Program Director and/or Department Division Manager coordinates the department/division’s residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows established plans on a yearly cycle in accordance with department/GME requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases and completion of assigned projects including planning and coordinating education and social events, in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.

Key Responsibilities

• Works with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department/division. Prepares, maintains and distributes educational materials and curriculum.
• Supports the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements.
• Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
• Coordinates annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training.
• Collects and maintains required records and data for house staff, faculty, and alumni. Maintains New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance.
• Coordinates, prepares and distributes materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinates evaluation and attendance tracking for events.
• Acts as a resource to house staff and as a liaison for the house staff/training program. Provides administrative support to house staff as directed by the program director. Informs house staff of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed.
• Provides administrative support to the department as directed.

Minimum Qualifications

Education

• Associate's Degree required, Bachelors Degree preferred.

Experience

• 1 year administrative work experience.
• Prior administrative experience in a hospital or educational setting preferred.
• General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred.
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Excellent organizational and planning skills with strong attention to details. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.