GME & MSOPTI Programs Coordinator

West Virginia School of Osteopathic Medicine; Lewisburg (WV); On-site; USD 37,000 - 45,000; Full time

Job summary

West Virginia School of Osteopathic Medicine (WVSOM) is seeking a Program Coordinator on the Main Campus in Lewisburg, WV. The role supports the GME Department and MSOPTI, handling scheduling, data entry, budgeting, travel, records, and communications with students, faculty, and external sites.

The ideal candidate holds a Bachelor's degree with 2+ years of admin experience, proficient MS Office skills, and the ability to work independently while maintaining confidentiality.

Qualifications

• Bachelor's degree or equivalent job experience.
• Secretarial or administrative support experience; Over 2 Years
• Computer software experience (MS Software); Over 2 Years
• Office management experience; Over 2 Years
• Customer service experience; Over 2 Years

Responsibilities

• Provide administrative support for the GME Department, MSOPTI organization, and other groups.
• Coordinate GME and MSOPTI programs, projects, and administrative processes from start to finish.
• Oversee data collection, validation, maintenance, and reporting; ensure records accuracy.
• Coordinate documentation for accreditation, compliance, and reporting activities.
• Plan and evaluate meetings, workshops, conferences, events, and projects.
• Develop and maintain departmental SOPs and improve workflows and service delivery.
• Serve as primary operational contact for GME functions; work with students, residents, faculty, and staff.
• Manage visitor reception, correspondence, and messages; support urgent communications.
• Draft correspondence and reports for Associate Dean signatures.
• Take minutes, file documents, and perform regular audits.
• Monitor inventory, order office supplies, and assist with budgets.
• Coordinate travel for department staff and manage travel paperwork.
• Ensure compliance with MSOPTI, GME, ACGME/ACOA policies; train staff as needed.
• Assist with MSOPTI committees, events, and meetings; follow up on actions.
• Support budget preparation and annual financial audit processes.
• Upload and organize GME documents in online filing systems.
• Back-up for GME Technical Manager and related duties as directed.
• Handle internal communications and issue escalation as needed.
• Monitor deadlines and ensure timely completion of assignments.

Skills

Interpersonal skills

MS Office proficiency

CANVAS

Proofreading

Policy interpretation

Independent worker

Stakeholder coordination

Record keeping

Budgeting basics

Confidentiality

Travel coordination

Scheduling & events

Evening/weekend flexibility

Education

Bachelor's degree

Tools

MS Office

CANVAS

Job description

West Virginia School of Osteopathic Medicine (WVSOM) is seeking a Program Coordinator on the Main Campus in Lewisburg, WV. The role supports the GME Department and MSOPTI, handling scheduling, data entry, budgeting, travel, records, and communications with students, faculty, and external sites.

The ideal candidate holds a Bachelor's degree with 2+ years of admin experience, proficient MS Office skills, and the ability to work independently while maintaining confidentiality.