GME Program Coordinator Intermediate Neurosurgery

UT Health San Antonio; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

UT Health San Antonio is seeking a Program Coordinator to oversee day-to-day operations for GME programs, coordinate recruitment and onboarding of residents and fellows, and ensure compliance with ACGME requirements. The role supports the Program Director and serves as a resource across faculty and residents.

The position involves coordinating conferences, didactic sessions, and accreditation activities, maintaining documentation, and guiding trainees through administrative processes to ensure

Qualifications

• Ability to make independent decisions on complex matters and escalate when needed.
• Ability to prioritize to meet strict deadlines and adapt quickly to changes.

Responsibilities

• Oversee day-to-day operations of one or more GME programs.
• Coordinate recruitment, selection, onboarding for residents/fellows.
• Ensure compliance with visa, licensure, credentialing requirements.
• Organize conferences, didactic sessions, wellness activities and events.
• Prepare and maintain accreditation documentation and program records.
• Serve as liaison between Program Director, faculty, residents, and offices.

Skills

GME program management

Decision making

Prioritization

GME software (New Innovations)

Data analysis

Tools

New Innovations

Job description

Job Description

Under general supervision, and indirectly reports to the Office of Graduate Medical Education is responsible for providing oversight of the day-to-day operations by directing and coordinating the activities of one or more complex GME programs. Facilitates and coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements. Maintains records, databases, provides curriculum information, provides oversight of the application process and maintains documentation for continued accreditation. Provides guidance to residents/fellows on program and GME policies, and administrative aspects of the program. Works directly with the Program Director and Administrator and serves as a resource for residents/fellows/faculty. Tracks, documents, and reports on educational activities for residents/fellows, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with policies and procedures of GME.

Responsibilities

• Responsible for the development and coordination of all aspects of the assigned program(s).
• Coordinates the recruitment and selection process including application, interviewing, and onboarding processes
• Ensures compliance with program regulations by coordinating visa requirements, licensure and credentialing for residents/fellows.
• Coordinates resident/fellow conferences and didactic sessions, wellness activities, and other programmatic events, such as retreats, orientation, in-training exams, and graduation activities.
• Adheres to program budgets. May have input into departmental budget for GME.
• Composes and prepares complex correspondence, forms, and reports, to include, if applicable creation and maintenance of residency training manual.
• Creates tutorials/guides to facilitate training on various GME systems used by teaching faculty, residents, and fellows.
• Manages all accreditation documentation to include institution and program reviews, site visits and other special events.
• Creates, reviews, and maintains policies and procedures in accordance with institutional and accrediting agency standards.
• Acts as a liaison between the Program Director and a full range of internal and external offices and individuals.
• Coordinates use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring. etc.
• Manages confidential and critical materials, issues, and communications.
• Directs trainees in successful navigation of administrative requirements established by institution, GME, and ACGME to include informing leadership of deficiencies.
• Maintains program letters of agreement for GME programs.
• Maintains program files in accordance with records retention schedules.
• Prepares documentation for ACGME's or other accrediting bodies' annual requirements
• Participates in GME professional development activities, PC Action committee, and/or national or specialty meetings. Participates in GMEC as a member of the leadership team.
• Performs all other duties as assigned and duties of Program Coordinator.

Qualifications

• Ability to make decisions independently on a variety of complex matters and Escalate when needed
• Ability to prioritize to meet strict deadlines and adapt quickly to changes in work requirements
• Ability to use New Innovations and other GME software
• Ability to problem solve
• Ability to identify network of program, administrative, institutional, and participating site partners
• Working knowledge of ACGME, Institutional, and TMB policies and procedures
• Analytical and organizational skills to be able to create, maintain, interpret and input data from a variety of sources
• All Key Skill Areas (KSA) of a Program Coordinator

Required Skills

Three (3) years related experience is required preferably in administrative, healthcare or education setting.