Global Travel & Expense Coordinator

RPMGlobal; Alexandria (VA); Hybrid; USD 56,000 - 90,000; Full time

Job summary

IDA is seeking a Travel Coordinator to manage domestic and global business travel, coordinating with the Travel Office and booking air, land, and hotel arrangements through Concur. The role handles expenses, itineraries, and compliance with travel policies.

The position is a 2-year term appointment with possible extension, requiring US citizenship and ability to obtain security clearances. Strong MS Office skills and extensive travel coordination experience are essential.

Qualifications

• High school diploma or equivalent.
• Five or more years administrative experience including travel coordination and some accounting experience.
• Knowledge of FAR, CAS, DFARS and other government regulations.
• Concur experience is required.
• Proficient in Microsoft Office Suite.
• Strong interpersonal and written communication skills with all levels of staff and external consultants.
• US citizenship is required.
• Ability to obtain and maintain security clearances.

Responsibilities

• Acts as the contact point between staff and IDA Travel Office as needed.
• Maintains a step-by-step guide from travel requests to expensing travel per policies.
• Searches cost-effective travel and hotel options using Concur or with IDA Travel Office.
• Informs staff on flight options and hotel bookings; books travel and hotel reservations in Concur.
• Schedules detailed travel itineraries and verifies tickets and reservations for accuracy.
• Verifies travel documents for accuracy and billing; resolves discrepancies with agencies or finance.
• Ensures travel is charged to correct charge codes and complies with policies.
• Keeps a filing system for travel and conference information; performs related duties.
• Performs other duties as assigned.

Skills

Administrative experience

MS Office proficiency

Strong communication

US citizenship

Security clearance eligibility

Education

High school diploma or equivalent

Tools

Concur

Job description

IDA is seeking a Travel Coordinator to manage domestic and global business travel, coordinating with the Travel Office and booking air, land, and hotel arrangements through Concur. The role handles expenses, itineraries, and compliance with travel policies.

The position is a 2-year term appointment with possible extension, requiring US citizenship and ability to obtain security clearances. Strong MS Office skills and extensive travel coordination experience are essential.