Global Travel Coordinator for Crews & Executives

Vista Global; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

Vista Global in the United States is seeking a Travel Coordinator to secure reservations for crew travel, coordinate flights, hotels, and ground transport, and manage event-related travel. You will collaborate with Sales, Training, Scheduling, and Finance to ensure seamless itineraries and compliance with contracts.

The role requires experience with SABRE or other GDS, strong communication, and the ability to multi-task in a fast-paced environment, including nights, weekends, and holidays.

Qualifications

• Travel Agency or Aviation experience preferred.
• Experience using SABRE or any other GDS such as: Amadeus, Apollo, Smart point, or World span preferred.
• Ability to work a flexible schedule, including nights, weekends, and holidays.
• Strong analytical ability.
• Ability to work independently and under pressure.
• Strong organizational skills.
• Detail oriented while upholding a high level of accuracy.
• Self-starter who thrives in a dynamic, fast-paced environment.
• Excellent verbal and written communication.
• Ability to multi-task and work in a team.
• Proficient with PC and Microsoft Office (including Word and Excel).

Responsibilities

• Accurately securing reservations for Vista crews including, but not limited to, air, hotel, and ground transportation in accordance with company supplier contract requirements and internal policies.
• Booking travel for sales and executive teams as required.
• Booking travel for crew training as directed by Training Department.
• Managing travel for pursers as required.
• Securing and manage block-inventory of hotel rooms.
• Maintaining calendar of events in frequently visited Vista cities to proactively secure crew accommodations in advance of potential sold-out situations.
• Coordinating with the Scheduling team during severe weather.
• Assisting Scheduling and Training departments on crew transition and non-transition days.
• Interfacing with Vista’s Finance department on hotel/air/ground transport contracts.
• Assist booking company events and meetings.
• Respond efficiently and accurately to customer calls, emails, and inter-office chats and provide accurate, satisfactory answers to their queries and concerns.
• Collaborate with other consultants to improve customer service.
• Taking part in training, quizzes, projects, and other learning opportunities to expand knowledge of company policy and position.

Skills

Strong communication

Organizational skills

Analytical ability

Independence under pressure

Teamwork

Tools

SABRE

Amadeus

Worldspan

Microsoft Excel

Microsoft Word

Job description

Vista Global in the United States is seeking a Travel Coordinator to secure reservations for crew travel, coordinate flights, hotels, and ground transport, and manage event-related travel. You will collaborate with Sales, Training, Scheduling, and Finance to ensure seamless itineraries and compliance with contracts.

The role requires experience with SABRE or other GDS, strong communication, and the ability to multi-task in a fast-paced environment, including nights, weekends, and holidays.